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Virginia Beach School Board Meeting November 21, 2017

Virginia Beach School Board Meeting November 21, 2017


this meeting of the school board of the city of
Virginia Beach is now in session this is our formal meeting format I ask my
colleagues to acknowledge their presence on the voting board and we’ve
acknowledged that Mrs. McLeod is absent this evening due to a work obligation at
this time I ask everyone to join me in a moment of silence please rise as you’re able for the
Pledge of Allegiance I pledge allegiance to the flag of the United States of America; and to the republic for which it stands, one nation under God indivisible with liberty and justice for all. We do not have any awards or recognitions this evening so we will move along to the superintendent’s report Dr. Spence we
look forward to hearing the superintendent’s report thank you madam
chairwoman and members of the board this is of course a special time of year
we’re launching into the holiday season which is a time to celebrate with
friends and family and as we gather around our Thanksgiving tables this week
as I mentioned in this week’s blog we will be grateful for the men and women
who are sacrificing their time with their families in order to serve in our
armed forces which is incredibly fitting because this is National Military Family
Appreciation Month you know as you know we are one of the largest military
connected school divisions in the country with about thirty percent of our
children having some connection to the military I’m proud of the work and the
supports that we provide our military families from our military school
counselors and our military school liaison officers to our JS2S and
our S2S programs and our specialized stem initiatives supported by Department
of Defense grants we have a comprehensive set of offerings for our
military families but as we all know sometimes it’s not really the program or
the initiative that makes the biggest impact or difference sometimes in fact
most of the time it’s the personal touch the one-on-one with our families that
matters the most and tonight I’m proud to showcase what this looks like for one
of our military families at Ocean Lakes Elementary School so let’s see how
second-grade teacher Amie Wetmore helped make a lasting impression for one of her
students it’s a pleasure to work with military
children because they offer so many diverse backgrounds they have life
experiences that some kids never get to experience so you have to look at the
whole child to understand how to meet their needs since your always like are
you okay are you okay and I would always say yes
but she’s like are you sure are you sure since half the time I would not be okay We had some rough mornings at home and knowing that she was coming in and
Mrs. Wetmore would be here to greet her and give her her hug and kinda set her
on the right path for the day it was absolutely helpful there’s a lot of unknowns with deployment being able to walk through the child’s
perspective and knowing everything I know as an adult it was nice to know
that I could be her comfort She would always keep me on track she would always
keep me focused and it would help a lot they had a field trip coming up – my
husband was actually able to chaperone the field trip so they kind of talked
and we’re like oh wait a minute you’re on the bushel my husband’s on the bush
and so ace came home very excited that her teacher’s husband was also on
Daddy’s ship so that extra little Hershey kiss it’s
something that I did with my girls when dad deployed so providing that to my
students also because school can be so stressful and then adding dad leaving
mom leaving it’s that extra little touch It just starts me off with a great day and all
and just makes it easier with as many military children that we have we were fostering these relationships we’re laying foundations we’re providing the
social emotional support because outside the walls of the school building we’re
building the future and we’re building these kids to have skills and approaches
to things that won’t end when elementary school ends we’ve been blessed we have
been in Virginia Beach schools this is our eighth year we have had some great
teachers throughout the time so having teachers like Mrs. Wetmore and other
military spouses are is definitely extremely helpful puts me much more at
ease as a parent knowing that there’s the understanding at the school level as
well as at the division level of the challenges that these kids face you know like Mrs. Juhas said we are incredibly fortunate to have a division that’s
filled with compassionate and understanding staff who are here to
support our military families and in many cases are members of our military
family community unfortunately the Juhas family and Mrs.
Wetmore could not be here tonight but I am pleased that Ocean Lakes principal
Dr. Linda Reese is here and Linda if you could just stand so we could thank you and you
know Linda I just want to say thank you for all that your school is doing to be
a welcoming and inviting place not just for our military children but for all of
our students and our families thank you so much for what you do so this compass keeper video will be
posted on the home page of VB schools.com and I hope you’ll share that to
highlight all the wonderful things that happen here in Virginia Beach all the
time for our military families but certainly during National Military
Family Appreciation Month you can also visit the divisions blog The Core to
read about fellow members of the compass keepers Club and before I wrap up let me
just take this opportunity to wish our board our students and our staff as well
as our entire VB schools community a very Happy Thanksgiving break I hope
everyone has a safe and relaxing holiday and madam chairwoman that completes my report Thank you Dr. Spence madam clerk do we have any speakers on
agenda items no ma’am thank you the chair will entertain a
motion to approve the minutes of our last meeting on November 8th Mrs. Felton
has made the motion Mrs. Riggs has seconded the motion the voting board is
open the minutes of our November 8th meeting have been approved as we discuss
in our workshop this evening we will make will be making three adjustments to
our agenda this evening in our workshop we actually listened to the presentation
about the Green Run High School innovative lab first and then second so
we just switched it and then second we we listened to the compass to 2020 which
was item C so we switched that to B and then the other changes that we’ve
discussed in workshop this evening is the addition of policy 7 – 21 regarding
community relations citizen and citizen advisory committees to our information
agenda and it will become item F 13 and then the third adjustment is to move
item B from the consent agenda to action D Mr. Edwards has asked for that
be moved to action so that we can get a short briefing about it and have some
discussion if necessary the chair will entertain a motion to adopt the
agenda as adjusted Mrs. Holtz has made the motion Mr. Edwards has seconded
the voting board is open the agenda has been adopted under consent agenda this
evening we have two items the first is the digital learning anchor school
initiative a developmental evaluation recommendation and the second is the
reimbursement payment of employee legal fees the chair will entertain a motion
to approve the consent agenda Mrs. Manning has made the motion seconded by
Mrs. Rye the voting board is open the consent agenda has been approved we
have four items for action this evening the first is the chair will entertain a
motion to approve the personnel report and administrative appointments motion
is made by Mrs. Melnyk seconded by Mrs. Riggs is there discussion none the
voting board is open the personnel report and administrative appointments
have been approved Dr. Spence would you like to introduce our new administrators I would thank you madam chairwoman if I could ask Molly Lewis to stand up you
all probably recognize Molly she’s worked in York County school division
but has served with distinction in Virginia Beach City Public Schools since
2011 as a teacher at Providence and instructional technology specialist
across several schools and most recently in her current position as an
instructional specialist in the Department of teaching and learning and
this evening I’m pleased that you’ve approved our recommendation for her to
serve as the coordinator of elementary education in the Department of teaching
and learning congratulations and I believe I saw you have a guest
with you well thank you so much for being here we appreciate it
also this is probably a matter of pro forma we may be a little bit of
retirement is too much of a good thing so we’d like to welcome back into the
fold David Pace if you could please stand up and David we are glad to have
you back as the director of transportation and we welcome you out of
retirement and back into the Virginia Beach family and David I think you have
guests with you hi Lisa so thank you for being with us
tonight we appreciate you thank you David madam chairwoman and that is it Thank you Dr. Spence next under action we have the biennial school calendars the chair
will entertain a motion to approve the biennial school calendars for school year
2018-19 and school year 2019-20 motion is made by Mrs. Holtz
seconded by Mrs. Melnyk is there any discussion do we have any questions Mr.
Edwards well I think for the public you know this is the end of an exhaustive
process which included a lot of interaction with the public and a
formal committee and a lot of digital input from the community as well as
firsthand and I want to thank your effort and all your colleagues that
pulled this together presented it to the board on a couple occasions and I’m
very happy we’re doing two years I think this is a first it is yeah do we have any other questions or comments wow seeing none the voting board is open all right thank you biennial school calendars have been approved the
chair will entertain a motion to approve the legislative agenda for the 2018
General Assembly session motion made by Mr. McDonald seconded by Mrs. Melnyk
is there any discussion okay Mrs. Weems I was beginning to think we were gonna
sail through things this evening Thanks for changing some of the language that I had asked for the other day and for also I know your going to be making talking points. I just want to reiterate on the school
safety and I had it here in front of me a second ago but I’ve got so many papers
but the first part of that school safety is to make sure that school divisions
can still have the right to suspend students if necessary because last year
they were trying to tell us that we couldn’t do that at all right correct that is correct and and what you say about legislation about trying to
essentially what we said to our delegation was tie our hands when it came
to student discipline by saying that we couldn’t sustain or could only suspend
for very limited circumstances was a problem and what we went back and told
them was we really need to statewide look at best practices you should take a
look at we’re doing here in Virginia Beach and that is what they seem to be
doing so I think we’re in a good trajectory there Ok yeah, I like that part and the second half of that I think I shared earlier too I do have a little heartburn with the alternative practices because they’re not laid out but still with alternative practices
we’re still talking about suspensions we’re not saying that teachers cannot
refer children we’re talking about elementary suspensions in that other
half correct I think the best thing to save is in there sort of in the
early stages of defining what that is so the vagueness and our position is
purposeful because I think that that conversation is ongoing at the state
level but I don’t think that we would ever support anything that would come
out that said again that you could tie the hands of local school divisions
there’s only so many things that we can do to respond to specific behavioral
issues but I think the work as we saw in our workshop earlier that we’re doing
here in Virginia Beach and I think they’re discussing statewide to help reduce
those behaviors is a good thing for our students in our classrooms Correct so we just need to make clear that the teachers
still have you know flexibility and can still with positive reinforcement and
discipline you can still write referrals if you need to and all that good stuff
so I just wanted to clarify that I want to thank the legislative committee y’all
have done a great job I know how much hard work it is and I appreciate
the work put forth thank you Mrs. Manning And I just want to state for the
record that I discussed my disagreement with the specific agenda items in last
week’s or last meetings workshop thank you seeing no further discussion the
voting board is open and the legislative agenda for the 2018 General Assembly
session has been approved the chair will entertain a motion to approve the John B
Dey Elementary School Dominion energy easement motion is made by Mrs. Riggs
seconded by Mrs. Holtz is there any discussion mr. Edwards well since I asked it to be moved are we erecting things above
ground level within this I realize there’s only 1,300 square feet but… no sir it’s completely under- ground Virginia power we need the new
service for the part that you see being built right now so it’s a Virginia power
can feed they can get to that location they just need a 75-foot easement to get
to a new transformer they’re going to set which will power up a new electrical
room that we’re building which will power the entire school okay in other
words if I believe of a typo in there regarding the city manager like we found
in the last one I think we caught that right just in time okay okay all right thank you is there any other questions or discussion seeing
none the voting board is open the John B Dey Elementary School Dominion energy
easement has been approved we have several items for information this
evening and the first is the textbook adoptions welcome thank you good evening
chairwoman Anderson Vice Chair Edwards members of the school board and Dr.
Spence I’m here this evening to provide you with information regarding the
textbook adoption committee’s selections for family consumer sciences the
textbooks recommended for the consideration are scheduled for
implementation in the fall of 2018 before presenting our recommendation I’d
like to thank family and consumer sciences coordinator Kathleen Vuono
committee members and industry experts for dedicating their time and efforts to
choose the best textbooks for our students and we have a couple committee
members here as well as Mrs. Vuono and our director Dr. Lockett on the screen
you see the recommendation recommended first
choice textbook selection for the course parenting in child development the
committee has selected child development early stages through age 12 this text
meets all of the national standards as well as VDOE competencies the text
emphasizes the application of theory through authentic
experiential learning this student resource will be in digital form and
replaces the current textbook which has been in use for six years for
introduction to child care occupations the committee has selected childcare
today as its first choice this text meets all of the national standards as
well as VDOE competencies the text has excellent activities that support earning the child development associate industry
credential there is currently not a textbook in use for this class the committee has selected working with
young children as its first choice for early childhood education years one and
two this text meets all of the national standards as well as VDOE
competencies the text is aligned with the National Association for education
of young children standards the Supplemental resources including the
observation guide in portfolio are compatible with Schoology as well the textbook currently in place has been in use for eight years the
committee has selected exploring life in career as its first choice for teen
living this digital text is comprehensive and offers online
interactive resources that are age-appropriate and customizable for
students the textbook currently in use for teen living has a copyright date of
2004 and has been in use for the past 13 years this slide outlines the cost
implications for the initial and total implementation of the first-choice
textbook for each course the total cost involved for the first year of
implementation will be approximately 91 thousand dollars while we would normally
project the cost of replacement texts we have opted to use digital text that will
not require replacements however we still have included a 3% replacement
figure to account for potential enrollment increases over the course of
the adoption therefore the total cost of the 6-year limitation process would be
just under 105 thousand dollars thank you for consideration of the committee’s
recommendations I have with me this evening members of the adoption
committee as well as Kathleen Vuono our coordinator and Sarah Lockett our
director we’re happy to answer any questions you may have any questions from the board Mr. Edwards It still kind of bugs me
too it doesn’t seem like we’re saving any money by going digital I mean the
the unit prices for that license are comparable or potentially even higher
and it’s like the textbook industry has decided well okay we don’t have to
print but we certainly don’t have to lower our prices and I know in other areas like in social studies we have looked for alternatives and do we have a protocol which I mean I noticed in
reading the timeline for all of the adoptions the very first thing was to go
to the publishers and get their latest you know and but I didn’t see anything
in there that the committee looked at anything other than textbooks so in the RFP process and now in in the purchasing process in general we’ve created it so
it’s not just a textbook it’s for software companies it’s for different
companies that can support the needs that we have as a division but you’re
hitting the nail on the head Mr. Edwards that it is you know the textbook
companies have figured out when you’re going digital they’re still an annual
price to it they’re you know a cost that the contract length so what try to
do as well as in negotiations we try to extend that to try to get some free
years tacked on or at least negotiate that if we need it for longer we
can get it for a cheaper price for longer and currently as we are in the
transfer from like a traditional textbook type of resource to a digital
we really are looking for things that we can then manipulate the digital resource
to match our curriculum needs instead of having teachers follow that traditional
textbook just chapter 1 chapter 2 and so it can better meet our standards and in
this instance of everything they looked at these were still the best options for
us okay I mean someday I hope we can… I’m trying I really promise …have a small staff
to pull digital resources together for us and spend a hundreds of thousands rather than billions and millions you know so if I may we are members of Virginia go open and the National go open movement so we
we have actually started working with small groups of teachers to cultivate
and to look at like ck12 and other open resources so that we can create so
that we can do some blending in the future as we move forward because
there’s also an art to that because once you start cultivating the upkeep of the
cultivation process is quite a task but we are absolutely looking in that
direction too thank you yes go ahead James, is it fair to say at this point that the
OER that’s out there really is not as specific as some of these kinds of
classes that we’re talking about as well I mean I think that’s been some of our
difficulty hasn’t it absolutely OER we’re finding more for core content areas but also with OER even with what we did with click for social studies
and astronomy to photography it’s more text and video based and not as
interactive some of the activities that are included in here are specific
towards those national certifications as well that we try to offer in these
specific courses and we just we’re not finding that near our area at this point
but we are looking to create absolutely any other questions Mrs. Manning okay so when I’m looking at this and it says 81 dollars per license for example
these are all digital copies we’re not getting hardcopies correct What is the hard copy cost I would have to look Nicole do you have that my belief was it
was the same cost for a hard copy as well with so it would be double the
price for the license but I can get you the specifics on that okay so are we getting any
hard copies no ma’am Is that typical practice There are those parents out there who are like I need a hard copy so what we do in this instance as we’re moving
to one to one as a division quicker what we do in the negotiation we
make sure that every single thing is available offline so anything that they
have they can save to their device and have at home as well so if Wi-Fi or
anything online is an issue they have that so they can save it to their
chromebook wherever the case may be if there’s a specific need that’s supported by a
504 an IEP of course we would purchase a hard copy for that student so but all of our schools don’t have devices so what if a parent wants
to access the material and they don’t have a device what do they do then so for a few years we’ve done now the the device repurposing where DOT is
repurposed and we allow students to check out devices that we’ve taken out
of circulation so a student could check out a device from their library and
secondary schools so they could have a device that would stay home with them so are parents notified of that if they want if they’re asking for a hardcopy
are they given that option to have a device sent home for the parent to look at the book. Yes ma’am okay thank you so just to be clear on this are you
saying that if you bought the tech a hardcopy textbook then to be able to
have access from online for that student as well you’d have to pay both there’d be an extra charge to have both correct okay so for example the intro to child care occupations the textbook was a $75 cost which is less
than the $90 cost for the digital but we would never purchase just the textbook
it doesn’t include the interactive website companion which includes all the
interactive activities to prepare for the certification exams so the bundle
package which would include the textbook plus the website which includes the
digital copy plus all those interactive pieces was $116.25 versus the $90 for
just the digital alright that clears it up thank you Mrs. Rye hello so you and I’ve had talks about this before so just to be clear some of the courses that we’ve gone digital we do have a set of
classroom textbooks so what determines when we do and when we don’t get a set
of classroom books depends on the teacher need and the need of the class
and really when we work with the teachers on the committee we try to give
them the final say of what would be best in their classroom situations whether
they’d want a hardcopy textbook or just the digital okay and I think it is good
for the public to know because the you know it’s just an I think instinctive
for most of us that we see a set of a 300 text books and we automatically
think that costs more and it was quite enlightening to find out it really
doesn’t thank you Mrs. Holtz does the copyright allow you when you
download something to your device can you also print it out yeah there are PDF printouts for it if needed oh that’s good thank you any other questions okay thank you our next information item is the ACT SAT report for 2017 graduates welcome good evening School Board chair Anderson vice chair Edwards board members and Dr.
Spence my name is Doug Wren and I am the educational measurement and assessment
specialist with the Department of teaching and learning this evening I
will present an overview of ACT and SAT results for graduates in the class of
2017 including how our schools continue to improve the performance of our
students on these to college entrance exams before I begin the presentation I
would like to remind the board that both the ACT and the SAT provide
information about students readiness for college coursework and both tests are
accepted by all four-year college and university admissions offices this
presentation will focus mainly on the performance of students who took the ACT or SAT during high school and reported
their intent to graduate during or at the end of the 2016-2017 school year we
will begin by making comparisons between the percent of Virginia Beach graduates
who took the SAT and the percent who took the ACT the graph shows that for both
the class of 2016 and the class of 2017 well over half of our graduates took the
SAT while far fewer took the ACT the SAT is traditionally more popular in
Virginia Beach City Public Schools and the percent of SAT examinees has
remained above 60% for each graduating class since 2010 the decrease in Virginia Beach ACT examinees was the first decline in ACT
enrollment for a graduating class since the 1990s however it is important to
note the number of 2017 graduates who took the ACT also decreased across the
state and the nation there was an across-the-board increase
in the number of SAT examinees in the class of 2017 at the division state
national levels this was in part due to the College Board’s new SAT which I will
address later in this presentation the range of scores on each ACT subject
test is from 1 to 36 the Virginia Beach ACT means scores for English
mathematics reading and science for the graduating classes of 2016 and 2017 are
shown on the slide the mean scores for 2016 graduates are at the top of light
blue bars and the mean scores of 2017 graduates are in bold
above the royal blue bars as you can see the mean scores for the class of 2017
improved on all four subject tests than the previous year’s scores these were
the highest ACT mean scores ever recorded for a Virginia Beach graduating
class the average of the four ACT subject
test scores provides each student with an ACT composite score this graph shows
the ACT composite mean scores for 2016 and 2017 graduates in Virginia Beach the
state and the nation the division means scores are shown in blue the overall
state means are in red the state public school means are in black and the
national mean scores are shown in green the ACT composite mean scores increased
from last year at every level the Virginia Beach composite mean remained
at two full points above the national mean while the gap between Virginia
Beach and ACT test takers in Virginia Public Schools increased from last year
to seven tenths of a point the ACT college readiness benchmarks are scores
on the ACT Subject Tests that represent the level of achievement required for
students to have about a 75% chance of obtaining a C or higher in corresponding
credit-bearing first year college courses on each subject test at least
half of the divisions 2017 graduates who took the ACT represented by the blue
bars met the benchmarks these percentages were well above the national
percentages shown at the top of the green bars 79% of virginia beach ACT
test takers met the benchmark in english which was the same percentage for public
school graduates across the Commonwealth represented by the black bars before we
look at results from the SAT let’s go over recent changes to the College
Board’s flagship assessment a few years ago the College Board decided to
completely revamp the SAT the new SAT was rolled out in March 2016 instead of
three sections like the previous SAT critical thinking math and writing the
new SAT includes an evidence-based reading and writing
section and a math section the previous SAT writing section was replaced by an
optional essay section additionally the College Board reduced
the number of answer choices on multiple-choice questions from five to
four and eliminated the so-called guessing penalty in which more points
were taken off for wrong answers than for not answering at all because of
these revisions and the new SATs emphasis on college and career readiness
skills valid comparisons between scores from the new and previous version of the
SAT cannot be made as mentioned previously the new SAT includes two
sections of an evidence-based reading and writing and math the minimum score
on each SAT section is 200 and the maximum score is 800 the section scores
are shown above each star on the slide with the Division mean scores at the top
of the blue bars the mean scores for Commonwealth public schools graduates
above the black bars and the mean scores for the total group of SAT test takers
above the green bars similar to this year’s ACT results virginia beach’s
mean scores exceeded the total groups mean scores and approach the states
means College Board’s research indicates students with scores at or above a
college and career readiness benchmark have a 75% chance of getting at least
a C in a first semester credit-bearing college course in a related subject as
the graph shows over four-fifths of Virginia Beach students who took the SAT
and graduated in 2017 are likely to succeed in 100 level history literature
social science or writing classes in college while over half will likely
succeed in first year college algebra statistics precalculus or calculus
courses a comparison of test takers who met the benchmarks shows Virginia Beach
had about the same percentage of college and career-ready graduates in both
reading and writing and math as public school test-taker statewide in
the class of 2017 the mean scores of Virginia Beach graduates continue to
surpass the mean scores of graduates from every other school division in
Hampton Roads our graduates have the highest total SAT mean scores as shown
at the top of each bar as well as the highest section mean scores year after
year after year please note in case you do plan to do the math that the mean
total score is shown at the top of each bar do not always equal the sum of the
section means scores this is because the section scores are rounded to the
nearest whole number to ensure that our students are prepared for the ACT and
SAT the Department of teaching and learning continues to implement various
initiatives at all secondary schools in Virginia Beach the ACT standards are
integrated into our middle and high school English math and science courses
this fall we administered the PSAT 89 to all eighth graders for the third year in
a row and on October 11th we offered the PSAT at no cost to all of our ninth
tenth and eleventh grade students research indicates that students who
take the PSAT multiple times do better on the SAT than students who take the
PSAT only once or not at all two years ago we implemented an online
learning opportunity through Khan Academy for all 10th graders to take a
personalized SAT course in their English 10 courses during a second semester
students will use their PSAT results from last month to complete an online
course designed to strengthen their skills for the SAT furthermore
additional funding is provided to each school to create face-to-face
opportunities for specific site based improvement plans this concludes the
overview of the ACT and SAT results of graduates for the 2016-2017 school year
at this time my colleagues and I will answer questions from the school board thank you do we have any questions
from the board Mrs. Rye thank you it’s just a comment it’s nice
to see the ACT finally getting comparable attention in this division
and I think there’s growing pains because I am disappointed in those
numbers I do see we have some high schools which with a much higher
percentage than others and I’d be happy at the proper time to speak to staff
about maybe directing attention to those guidance departments to see what they’re
doing that the others aren’t because I still know that you know a student
doesn’t know until they take both tests which one they’re going to do better on and there are several websites out there as you’re probably aware that will tell students well if you are not good in science you’re probably better off
taking the SAT because the ACT has science and if a student is planning to get into a science program they will probably want to take the ACT but
you’re absolutely right about taking both tests. any other questions thank you next on our information agenda is the
Advanced Placement data that would be me again thank you our next presentation
summarizes the results of the 2016-2017 Advanced Placement or AP program for
Virginia Beach City Public Schools the College Board’s AP program provides
opportunities for high school students to take advanced coursework and earn
college credit AP courses are modeled on comparable college courses in a variety
of subjects including but not limited to English math science social studies Fine
Arts and world languages a rigorous college level exam for every AP course
is also available these tests are scored by college and university faculty and
experienced AP teachers this presentation will focus on AP
enrollment and AP exam participation in Virginia Beach schools as well as AP
exam performance at the division state and national levels during the 2016-2017
school year 33 of the College Board’s 37 available AP courses were offered by
Virginia Beach schools the total number of AP class enrollments in the division
was over 13,000 which was an increase of two thousand I’m sorry of 277 AP class
enrollments from the previous school year many students take more than one AP
class the number of Virginia Beach students who were enrolled in at least
one AP class during the 2016-2017 year was 7022
approximately two hundred more students than the year before high school
sophomores juniors and seniors make up the majority of AP enrollees last year
forty-two percent of all 10th through 12th grade students across the division
took AP courses this graph compares the percentages of AP course enrollees with
full student membership percentages by gender and ethnicity for our 9th 10th
11th and 12th grade students the light blue bars represent the AP enrollment
percentages and the dark blue bars represent the membership percentages you
can see how the percentage of AP course enrollees compares with the
corresponding membership percentage by looking at the height of each bar for a
given group for example male students made up 51 percent of the high school
population in Virginia Beach but males comprise only 43% of all Virginia Beach
students who took an AP course last year all AP exams are optional students
enrolled in AP courses are not required to take the exam in a few AP courses
such as computer science and world history less than half of the course
enrollees chose to take the exam in other courses such as calculus and Latin
over 80% of the enrollees took the exam overall about 72% of our students
enrolled in an AP course took the corresponding exam there were more than
9,600 AP exams administered in Virginia Beach schools last year many students
take more than one AP exam over 5,200 students across the division took at
least one AP exam in 2016 2017 all AP exams are scored on a scale from 1 to 5
with 5 being the highest possible score most colleges and universities recognize
qualifying AP scores during the admission process these scores are also
used for credit or course placement students with exceptional exam
performance are honored by the College Board 1354 students in the division were
designated as 2017 AP scholars for earning scores of three or higher on
three or more AP exams in addition 62 students received the prestigious title
of national AP Scholar for having an average score of four or higher on eight
or more AP exams this graph shows the percentage of AP exams
that receive scores of three four or five for public school students at the
division state and national levels it should be noted that in general mean
scores of tests tend to decrease as the number of test takers in a sample
increases in many school divisions only the top tier of students take AP exams
in Virginia Beach schools our students are encouraged to take AP classes and
exams the number of students in our division
who participate in the AP program far surpasses the number of AP participants
in other Hampton Roads school divisions as shown in the graph there were more
students in Virginia Beach who took at least one AP exam in 2016-2017 than the
total number of AP examinees in Newport News Chesapeake Norfolk and Suffolk
combined this concludes the AP presentation the AP assessment brief
will be distributed to the school board in December the brief will include AP
data that has been disaggregated by course and by high school at this time
we will address further questions from the board Do we have any questions Mrs.
Melnyk And to say that was jaw-dropping that was amazing I thought the results
were fabulous the 42% of our high schoolers are taking AP classes and that
was only 10th 11th and 12th grade do we know the percentage of ninth graders
taking AP classes because I think that’s pretty high it’s relatively small for
ninth graders generally and I defer to Dr. Pohl about that So the only course currently this year is the first year we’ve had a second course but in
the data that you’ve seen the only course is AP human that ninth graders
take however this year AP computer science principles this is our first
year of having that so that’s another one that will grow in the future of
having we just want to have as many opportunities as possible for our
students to have this level of rigor and it also helps it’s a college credit
if they succeed it’s amazing excellent work I mean really amazing any other questions I just have one that was jaw dropping it was absolutely amazing I was
really impressed with those results have we
made it absolutely clear to our students that when they enroll in the AP classes
that we’re you know sometimes I know that sometimes students bite off more
than they can chew and they realize oh it’s September and I’m taking 4 AP classes and I’d like to drop one of them have we made it
absolutely clear to them that we don’t allow them to drop an AP class
until the end of the first nine weeks is that clear yes Okay absolutely clear if
it’s not it is now right any other questions Mrs. Melnyk well just quickly to that point we did go back a year or two ago and we made sure that
that was absolutely clear in all of the pre enrollment materials it was in most
schools there were a couple schools that wasn’t as forward-facing as it could be
it is now and I think that’s probably indicative of why you haven’t heard as
much about that during this school year so far Right right Mrs. Melnyk I will talk to you privately because it’s about I was gonna say something
about my child and he won’t be very happy any other questions Thank You Dr. Pohl
and thank you Mr. Wren next we have information about the extension of
current appointments to the Special Education Advisory Committee good evening good evening chairwoman Anderson and vice chairman Edwards and
school board members I’m Veleka Gatling on behalf of the Special Education
Advisory Committee I’m requesting that the current members Donna Robel Sandra
Hermann and Cheryl Ward have their appointments extended until the end of
the school year okay do we have any questions Mrs. Manning okay it’s only my first year on the board here so how is it normally done I
understand that we normally reappoint not extend why are we extending that’s
my first question so I think the reason that we’re
extending is because we are in the process right now as you know
policy 7 – 21 we had giving us information on tonight and so
we are reworking all of our committees so that they are all under one umbrella and have the same type of guidelines so what current policy allows for extensions rather than reappointments and this
could be a Mrs. Lanetti question I’m not sure that it’s a policy situation what
you have your policy on the Special Education Advisory Committee bag and
what they have a bylaw so give them terms on there you appoint whatever you
determined to be appropriate so the ciock has bylaws and terms what we’re
going to be coming to which is the last policy I’ll be talking about changes in
structure of the committee which will then require a lot of committees by July 1st to do something different than they have this situation we would be looking at…
rather than do an extension for every [indiscernable comments] Right but does current policy or by law permit us to extend rather than reappoint currently you don’t have a bylaw on that you have a
policy that says see it you have to have a special education Advisory Committee
they have bylaws that set term them [indiscernible comments] certain if you choose to extend that
appointment you can allow the appointment to run out whatever you want
to do but the law that applies to all that so this would be in lieu of no
policy correct period that was an action you took when their first term came in
you can now extend that appointment or you thank you
any other questions Mrs. Weems yeah I’m all for these three wonderful volunteers
that have stepped up to serve once again we’ve got one in the audience Mrs. Robel
thank you for all your hard work I’m sorry for the miscommunication or
not enough information because I was asked by a siak member you know what does
that mean extended for how long and so you know this board voted two weeks ago
to kind of stop a process Midway which I think it was a big mistake
and therefore we left siak nominees kind of in la-la land and so I apologize for
that but hopefully we can get this all straight and again the extension is
obviously not a full term because we’re already in basically December and the
end of the school year is June so but again I just want to say thank you for
the siak members and I completely support these three I know that they do a good
job and I’m sorry that we stopped a process that really kind of goofed up
things but all said thank you and I’ll be looking forward to some conversation
when we talk about this new policy definitely and how long are we
appointing them for I mean extending them for to the end of the school year
okay thank you any other questions Mrs. Riggs I don’t have a question I
just have a statement I’m on the policy committee and that is what we are going
to do we are going we are coming forth with the policy that is going to have
the information for this and because we did not have the policy that set
specific guidelines we felt like this needed to be done so we will be talking
about that tonight so yes we are straighten that out and thank you for
bringing the three names to us thank you thank you the internal financial
statement for October 2017 is next on the information part of the agenda good
evening mayor chairman thank you good evening there madam chair Anderson vice
chairman Edwards school board members and Dr. Spence as of October 31st this
first graph illustrates that our overall revenue trend remains acceptable at this
point in the fiscal year as mentioned last month
board meeting we’re currently projecting a slightly higher March 31st
ADM over what we budgeted for resulting in a really small surplus of about a
hundred thousand dollars the second graph we have the sales tax receipts are
remain on an acceptable trend as illustrated in this graph we’re pretty
much in line for the last two fiscal years year-to-date we were about ninety
six thousand dollars through October 31st over last year we are seeing in
November about a two hundred sixty thousand dollar increase over November
of last year and that will be reflected in the statements next month and
then our final graph also shows the expenditures and incumbrances trend and
we do remain acceptable at this point in the fiscal year I’d be glad to answer
any questions the board may have do we have any questions from the board thank you very much our final information items are the
policy review committee recommendations welcome Mrs.Lanetti good evening madam
chairman mr. vice chairman school board members and Dr. Spence I’m Kami Lanetti
schoolboard legal counsel on behalf of the policy review committee I’m going to
be presenting recommendations concerning various policies for you interesting the
first one up is actually not a policy it is the internal audit charter for those
who are not familiar with what we have in Virginia Beach we have internal audit
office of internal audit they have a charter that was created on there to
look at some of the issues that be involving the Charter and some of the
policies involved in the internal audit committee the audit committee looked at
what the current policy was it looked at the Charter and it looked at some of our
policy and I realized that some of the things in there were not how we are
actually practicing they weren’t significant changes but they were out of
date from when the charter was initially approved the last amendment to
the Charter was in 2011 so at the recommendation of the internal auditor
as well as the audit committee we made some minor changes to that so what you
see first up is your internal audit Charter there are not really significant
changes the name of the office has changed and certain minor procedures
have been changed for that and how the internal auditor does the audits for
you so their minor changes in that one what we did change however I’m
sorry on policy 396 before the internet we had a policy it had to do with audits
in general on there and it doesn’t really reflect what we were doing with
the audit committee so at the recommendation and the internal order we
created a separate policy we took part of a prior policy and actually made its
own policies and what you’re going to be doing is adopting a policy 396 that
specifically has to do with the office of internal audit in the audit committee
it just lays out the actual procedures there really isn’t any significant
difference we just felt it was more appropriate to create it at his own
policy then we also have link to this policy internal audit Charter you do
have to make the the school board does have to approve the changes to the audit
charter then we ask you to adopt policy 396 which just establishes the internal
officer internal audit and the audit committee as a separate policy that
takes you back to policy 346 and this is what was originally in place as
Audit Committee and internal audit charter we made a couple minor Scrivener
changes to that if you’ll see on the second page the sections that you see in
the policy we just presented on 396 which would be a section G and section H
are now because policy 396 aren’t significant changes we just move them
over really the audits that you see in 346 have to do with general auditing
procedures that we do in our finance department they weren’t as relevant to
what the internal audit office does or the audit committee does all of those
things we will look over so we would do an amendment to 346 that reflects
removing the last two sections G and H and making them into policy 396 moves on
to policy 248 policy 248 will now be known as salaries and compensations we
took out conditions of employment separately on there amend the
title we changed some of the definitions because the definitions are now being
moved to policy 475 I haven’t moved to them and also we’ve got the compensation
plan we have put the compensation plan as a different section
they so what you’re seeing a removal of those portions of policies
that now appear in a different policy we’ve also made some changes background
requirements and conditions of employment because that appears in a
separate policy so significantly what you’re
having in here is just that there will provide salary and benefits and that
you’ll refer to the compensation plan as the document that reflects what your
salaries and compensation offer employees policy 443 is personal
protection from sexual harassment and let me make it very clear we’re not getting rid of
protection for sexual harassment we have previously in 2014 made changes to our
non-discrimination policies we incorporate a lot of this information
into separate policies and regulation having to do with sexual harassment
procedures we are required by federal law to have a specific procedure and
sexual assault sexual harassment sexual discrimination we have that we also have
our non-discrimination and it’s anti harassment policies that incorporated
this we felt this was just due duplicate of so we’re going to move to delete
policy 443 and again those protections already incorporated into other policies
on policy 477 this was bus drivers and driver assistance we recommend
deleting this policy as it appears and definitions elsewhere in other policies
same thing with policy 476 have been classified personnel teacher assistance
these definitions have been incorporated into separate policies already in 475 same
thing that same thing we’re changing the title on this one classified personnel
we are actually making this the policy it has to do with conditions of
employment so what you have saw it two policies earlier on our conditions of
employment are now found in one particular policy this will talk about
the general qualifications it will define what a licensed employee is it
also defines substitute employees contracts for employment notification it
separates out coaching contracts so these all now appear in one location
instead of multiple policies and regulations again a subsection G will
talk about conditions of work and then we’ve amended some of the sections on
background changes these are not significant changes we’ve just
consolidated them into one policy so instead of being a separate policies
what we have gone in and added is on subsection G on probationary periods
probationary periods appeared in different areas these are important for
us when we’re dealing with contract rights and other benefits that apply to
certain individuals on their thats now been incorporated into subsection J
and then just an explanation on what they’re the fact that you are now had
the ability to extend probationary periods so while it looks like a
significant amount of change is what we’ve really done is consolidated into
one particular policy those general conditions of employment from other
policies looking at policy 490 substitute employees we are repealing
moving to repeal all of 490 because these definitions now pair under the
general definition policy in 475 492 is summer teacher’s we were mending the
title for this to be summer teacher’s assignment on this one just to clarify
where before it had to do with a couple of their assignments and placements were
just generally changing a little bit of the definition and they’re talking about
what qualifies as a summer teacher they’re not really significant changes
in here just consolidating it 493 is employment temporary part-time employee
it’s again we’re deleting section number one because that now appears in
policy 4-1 we’re deleting section number two because that now appears in
policy 250 so we will be I’m sorry we will be deleting all this because again
we consolidate all the definitions into separate policies also easiest policy
494 having to do with exchange teachers this is a program we had early 90s we
have not had a program I think in the 20 years that I’ve been here this is not a
program we have on there not that we don’t hire foreign teachers we do that
under a different procedure but just exchanging teachers for temporary
periods in the school year we don’t have that program or so we’re gonna be moving
to repeal policy 494 policy 495 census agents apparently we used to pay people
to do this now this is simply incorporated into duties that we have
it’s no longer needed to separate this or to hire specific people so we will be
moving to repeal policy 495 policy 683 has to do with
private educational courses on here in the past we’ve had we had a policy that
you had pulled out called Poor’s correspondence courses we moved to
repeal that we’ve realized the time that there are
courses that individuals take that are can be correspondence or some type of
private courses we have had situations where our individual students
have taken courses outside of the normal curriculum something their family wanted
them to take on occasion there is a course where we simply cannot provide
that and they’re not a significant number of students for us to actually
create a class for that those type of situation we will pay for but there are
times when parents go ahead and pay for a student to take a separate course with
another organization a lot of online courses are available we realized we
weren’t very clear with parents when we would accept credit for when we would be
responsible for this becomes an issue for us in a digital age where more and more
parents can access these courses so this policy is making it clear that
we need to get authorization from them before we will go ahead and
credit we will talk about how we can get credit for them there but it also
clarifies that if you are putting your child into in these classes that you are
going to be responsible for them unless we ever agreed as a school division to
pay for this course because we cannot otherwise provide it you are going to be
responsible for that so you can’t simply sign up for an online course and have us
be responsible for that we have determined appropriate with our
curriculum and that’s something we’re sponsoring otherwise it’s something the
family is responsible for so again that’s a change we will be moving to
adopt policy 683 with it and we’re going to call that instead of private course it will
be sponsored educational courses which brings me to the added policy on hand
and let me start off by explaining the public may not have all this partially
because we were rewriting it as of last night policy 721 has to do with citizens
advisory committees pursuant to some conversations we’ve had the last school
board meeting there was some concern about how we go ahead and appoint
citizens to committees and the process for that and there we were tasked with
the members the the school administration also the PRC to look at
what policies we had on there dealing with that we have had policy 7:21
having to do with citizens advisory committees on there but it was a
little bit vague with what we’re doing what we look back I worked with the
school administration and superintendent’s office we went back and looked and we
realized what qualifies as advisory committees those committees in which you
as a school board appointed citizens to it they’re not always citizens we
accommodate all citizens we have a combination of citizens various
community corporations and staff members on these specifically looking at we
determined that you had the following committees that we’re going to be
referring to as citizens advisory committees and this appears in the new section B in
this area you have the Special Education Advisory Committee this is required by
state law the technical and Career Education Advisory Committee you’ve had a council on this that’s dealt with it
we after some discussion with various school board members in the PRC we felt
it was time to elevate that with our new focuses on the technical career
education to elevate that to an equal status to siak or to the gifted
Advisory Committee so we’re now going to change that actually into a committee
the gifted education advisory committee also required by state law and there you
have an interagency Adult Basic Education Advisory Committee that is run
by the director of Adult Basic Education on there you have the school Health
Advisory Committee the last time you saw that was a few months ago when we
required to amend some of it having to do with the Healthy hunger-free Kids Act
and some of the requirements that we have to verify for the state and for the
federal government on health matters we have that committee we are now
formalized and houses a Citizens Advisory Committee you have ad hoc
strategic planning committee pursuant to your policy one year before the
expiration the strategic plan you were to convene a Citizens Committee to start
working on the strategic plan so that particular committee only comes into
effect one year before that before the end of a strategic plan or if you find
it necessary and then I add a subsection should there be times that you need
other committees the school board will then determine the Committee on that so
what you have and we have not gotten this into the policy yet is you have a
series of committees councils and boards we’ve decided to call them all citizens
advisory committees at this time these are these six committees that we are
going to designate as citizens advisory committees after that I took into
consideration some of the discussions you had in a workshop before some of the
discussions we had in PRC some of the other discussions that individual
school board members have as opposed to how you get citizens
appointed to committees I recognize that each one of these committees that are
councils or boards that you have they have different rules and regulation they
have different membership on them so we’re not at a
point yet where we have been able to make that standard we’ve looked at them
I’ve pulled all the policies and regulations I’ve pulled the bylaws for them
and we realize that there are different groups and one thing you’ll notice with
certain groups obviously they have different needs special education
Advisory Committee is going to focus on students with disabilities persons with
disabilities on their technical career education is going to be looking at
needs of students but also industry needs on there so the membership is not
going to be the same we need to work through some of those issues both the
Special Education Advisory Committee and the gift Advisory Committee have
established bylaws that we were looking at so once we work with this policy I am
also going to have to go back to these particular organizations I’m gonna have
to say them you need to make sure your bylaws are in conformance with whatever
we’re going to do with the policy after looking at these groups on this one what
I did was take your policies and regulations having to do with these
particular groups and we’re now going to change them into regulations that will
fall under this policy 721 so the first proposal but you’ll see Special
Education Advisory Committee will become regulation 720 1.1 and then will
standardize some of the information you don’t have that in front of you and
actually you will not be if they become regulations it will not be something
that you as a school board approve the idea would be then we would standardize
them all in one place on there next thing we talked about were applications and
appointment for Citizens Advisory Committee this is the largest section I
have looked at some of the different policies I have looked at with other
school divisions I have put in there and we did a draft yesterday after run it
before the policy review committee yesterday some other things came out
part of it we didn’t feel was clear enough some of the issues we weren’t
sure we had thought through enough so this is a draft we’re bringing to you it
is not a final product this is my best draft at this point and again we were
rewriting it as of this morning what you need to do in the next couple of weeks is
take a look at it get back to the policy review committee members and let them
know what do you think needs to be changed so I’m gonna go step by step through
this give you some ideas and some of the things we’re thinking if you think
something else needs to be done please let me know once we get this policy done
I will then correct the regulations that are after that and then I will go back
out to the committee’s councils and boards and inform how they’re going to
do that and what we think they need to do with their bylaw so one of the things
we’re doing is looking at the the changes here will not be in effect
until July first because it’s going to take a little while for these companies to
get it in and get some of the stuff get some of this information through it will
also take us a while to get the regulations in shape I can get this
probably done in a month or two but I need PRC to look at that and I need the
rest of you look at so first under your applications what we says beginning in
2018 this is the difference a School Board in cooperation with
the superintendent will receive applications for prospective citizen
candidates to service members of the Citizens Advisory Committee that’s a
significant change because your procedure most of these committees right
now is that the committee itself goes out obtains applications screens the
applications and brings those to you not every one of these committees brings
them to you but as an adoption of this policy the citizens
will come before you a change here is that the school board is going to be
accepting them they will have to bring all applications to you now how you
handle that is something we do need to talk about we talked a little bit about that
in PRC on there and then we will allow the advisory committees until May first
to get their bylaws or any procedures they have into compliance there are
policies and regulations you have out and the reason we’re going with July 1st
May 1st is that if you then have to appoint any new positions that will call
it effective July 1 you will need at least the month of June to look at them
you’ll probably have to go in information you’ll have to go to action
so we wanted to back it up so May the bylwas would be in compliance and you would then get them the following month to look at one of the first thing
we put out there was citizen candidates should represent a broad cross-section
in the community and then when consistent with the purpose of the
committee the citizens members should be pointed from different sections of the
city such as high school zones or feeder section to high schools and citizens
advisory committees may be required may require that certain members be
residents of school zones some of your committees require that you come from
certain feeder zones some don’t that is something we’ll look at it in the PRC see if you
have some ideas on that please let us know on there but right now that it’s
not standard between our committees so our suggestion was that if
the committee views it is necessary that that be something adopt in there and
there are times when that’s appropriate but other committees that may not be
appropriate to have residency requirements we’re also going to require
that citizen candidates be residents of the
city of Virginia Beach and if they no longer residents won’t during their
appointment they will lose their position on whatever committee
they’re appointed to and then you will fill that with another appropriately
qualified candidate number three is what point a to fill but the committee
members appointed fill positions that represent related government bodies
agencies service organization businesses do not need to be residents many of your
committees do have corporation members on there so if you’re representing a
corporation I know siak has I know our Technical Advisory Committee has that you may be
an employer and office in that corporation you were relevant to that
committee your residency is not relevant to your appointment also
we’ve suggested that candidates must demonstrate an interest in public school
education the willingness to work with committee members school division staff
school board to adjust the needs of the Virginia Beach City public school
students staff in the school division on section four section five is candidacy
must demonstrate specific experience or qualifications if membership on the
committee requires such some of the committee members do require specific
qualifications on there and if that’s necessary for the committee then that person
will have to then indicate that on their application I have put in there that
persons who have been convicted of felonies crimes of moral turpitude
misdemeanor crimes as set forth in Virginia Code 22.1 to 96.1 are as amended
or have founded complaints of child abuse are not going to be eligible to
serve as citizen members anyone who has a pending investigation or unresolved
claims is not eligible for consideration as a candidate until those
matters are resolved and then I’ve also said that the superintendent will
responsible for developing procedures to verify that information
we’ll have to do background checks on that I’ve put in section seven that
school board reserves the right to appoint candidates who the school board
determines best meet the needs of the citizens advisory committees and the
school division at the time of appointment I think that’s appropriate
for you to make that final decision as to who you determines appropriate and
number eight is to the extent the committee membership requirements or
conditions are consistent with committee membership requirements at
school we will not discriminate and I have listed out the categories which
appear in your non-discrimination clause while there might be equally qualified candidates on there there might be certain qualifications if you
have to be the parent or a person with a disability to serve on a committee on
there or that may outweigh the fact that you may have another protected class I
wanted to preserve that right because certain committees require certain
qualifications on there but your general non-discrimination Clause number nine is
a section that already appears in this policy school board members shall not
serve on citizen advisory committees except for those communities that have
strategic planning purposes so you will not be members of those committees you
do currently serve sometimes as liaison but you are not a voting member of this
committees other than your strategic planning committee I’ve put number 10
that the superintendent or designee will appoint school division staff or a
student representatives to committees with such members of positions almost
all of your communities do have staff membership positions some of them have
student membership positions on there that’s something we’re
proposing that come before the school board we allow the superintendent his staff to determine what’s appropriate for those positions number
11 is something that did not come fully before the policy review committee
yesterday after some discussions we were yesterday we weren’t clear as to how we
were going to handle applications and some of those issues so this was
something I proposed last night most the PRC members saw this for the first time
this morning we’re gonna designate that the superintendent will be responsible
for the procedures for notice or in recruitment of citizen candidates and
obtaining and presenting citizen committee candidates to the school board
for review while that seems like a minor matter obviously you’re going to need to
know when a committee positions open what the qualifications are you’re going
to need to give notice to the public and have somewhere to get the
vetting information in there this is something we need to think about how you
want to do that my suggestion was and we allow the superintendent to develop
procedures for this currently most your committees come forward with the
recommendations themselves on there my suggestion was allow the superintendent
to do this however you want to consider a different way to do that certainly
can be done my only concern would be understanding the administrative burden
that this may create doing that so the first subsection and that would be
notice in qualification system community member positions that become open do the
expiration of a term or vacancy or addition of a new position will be made
known to the public no less than 30 calendar days before the final date for
application so this is not something we’re necessarily do right now the
companies generally handle this with would be a matter the school board would
designate that the superintendent now make it known to the public that this
position let’s say it’s Special Education Advisory Committee has a
position member let’s say Green Run High Schools zone and we’re looking for a
position member you would have 30 days that information would be out there that
all applicants would know about that superintendent as well as current
committee members will develop procedures for recruitment of qualified
candidates who represent a broad cross-section of the community I know
that was an ongoing concern we had that there be a broad cross-section and not
just certain areas or certain people in the city continue to
get appointed so this would be something we look for how to better recruit the
cross-section that you’re looking for letter C committees to which a
candidate seeks appointment will be allowed to present information to the
school board for consideration consider the qualifications candidate for service
on the committee including information concerning candidates for reappointment
many times we do see people come back for reappointment some of these
committees have requirements for attendance matters or if an individual
is appointed to a committee and they don’t show up a regular participate in
the committee that might be information you need to notice we wanted a procedure
for that and then letter D all candidates for citizen
committee members will be presented to the school board for consideration no later
than 14 calendar days before school board meeting at which the candidate
would be considered on there we also allow you to go into closed session to
discuss the qualification as a committee member in this case the committee member would be treated like an employee and there are protections under the food
information act allow us to go in to talk about qualifications for that this
would simply be codifying that candidate school board choose for employment will
then be presented on the information for
consideration and acceptance of public comments before being placed on the
consent agenda or the action agenda we weren’t one hundred percent clear how best to do
this my suggestion was at least give notice once you’ve decided who you want
to put forward that the public would then have an opportunity to know who
you’re going to point and that you would give 14 days for them to do that’s your
normal process between your information your agenda and your action agenda we
just want to codify that what we also put in there returns a service for
citizen members should begin on July 1st and terminate on July 30th not all your
committees function the same way so this would then standardize it we’re not
proposing that all committees be reappointed as of July 1st of this year
it’s something that turns on July 1st through June 30th
every year we will allow my suggestion would be to allow those persons who are
currently serving terms to maintain them until their new appointments come up and
applications with citizen and committee members should be presented to the
school board for consideration no later than May 15th prior to the expiration of
a term again this was something the committee did discuss we originally
thought about June on there but realized you have a lot going on in June with
graduation you all still have a lot going on in May all these have to be
appointed before July 1st you are going to need some time to go through them
hopefully you’re not seeing a lot at one time but theoretically you could be
seeing many applications we want to give you adequate time to do that at that
point there’s some minor changes we talked about then one of the discussions
was that it’s important for the school board to know the work of the committee
some of your committees do are required by state law to provide annual reports
you do see those other committees you don’t actually see this sometimes you
see the minutes so the suggestion in Subsection D would that all
committees have to have annual reports to the school board and then talking
on tenure in Subsection F on there while each person is appointed for a specific
period of time usually a two to three year period we want to make it clear
that you have the right as a school board to remove somebody at any time on
there and the suggestions were for reason sort of could be failure to
perform duties failure to maintain qualifications failure to attend
meetings disruptive or inappropriate behavior other good and just cause and
that the committee member was removed does not have a right to grieve that or
challenge that I felt that was important for you for the right if you find it
necessary to remove an individual from a committee at this time those are my
suggestions as the overall umbrella policy if you approve this policy or
make amendments to that the next step would then be to take the regulations
take all these committees to extent possible standardize their regulations
so that we know what’s in there that would be an opportunity for us to look
at committee membership and then I will then go back to those communities that
have bylaws and we will work with them to amend their bylaws so hopefully
everyone has both the policies and regulations of violence up to date by
May first and then the new applications coming in will come to you by May 15th
at that point you’ll be responsible for looking at all the applications that
again is our first draft on this one we know there are some things they’re not
resolved but now would either be a good time to discuss this or to
get comments back to the policy review committee any
questions concerns Mrs. Weems well first I want to thank Mrs. Rye because I did I
was a disappointed that it wasn’t on the agenda for y’all’s meeting last
time and I think Mrs. Rye called a special meeting to go over this because
I thought that the sooner the better so I appreciate that and for the policy
committee meeting I have so many concerns with this first of all just I mean the gifted
advisory committee and I’m just going to bring out two that I have a closer
contact with and the Special Education Advisory Committee they are volunteers
they are community members in our community who have children that are
gifted and have children that have special needs I respect their input I
think that they do a wonderful job about stepping up I’m looking at all
sides of the equation they are the experts in the field and in the trenches
I think this four page 20 item policy or draft it’s pretty much taking that away
from these committees I think it’s taking everything away from them to go recruit
and they know who they need on the committee they have their
bylaws and I think it’s pretty much putting it all on the superintendent and
on us and I don’t think that’s right so generally speaking I have an issue with
the whole document I don’t know if I want to go through this I’m not going to
take everybody’s time but I mean I really think that
this makes sure that the 11 of us sitting here and the superintendent gets
a person on these committees who we want who is like-minded for various reasons
and this all came about we know why it all came about and I don’t want to be a
part of that I want individuals to come I don’t want
school board member I mean like this one thing is you can
terminate them for failure of duties which the committee I mean I
would imagine if siak has somebody on their committee who never attends a
meeting they’re not going to you know come to us to ask for them but for
inappropriate behavior well inappropriate behavior Mrs. Holtz
might think inappropriate behavior is different than what I think is
inappropriate behavior or that is so true or good and just reason I mean
basically this saying I mean we might say somebody is affiliated with a
political party that we don’t agree with or somebody said something at some time
or somebody’s in an association that we don’t agree with I mean this is just
pretty much I don’t agree with hardly any of it
there’s 20 items and I’m gonna write I will go through each one because I’m
not gonna take the time to go back I think it just gives us way too much
power for six people to get together and it even says in one case I guess if we
don’t like what who they bring to us the six of y’all can pick somebody who you
know or I can pick my neighbor and appoint them because now the school
board has all you know the power and ability I think this takes community
input all to a low level and I don’t agree with it and I will write down
comments on all twenty I agree with about ten of them but about ten of them
I don’t agree with so you will be getting emails from me Kami I appreciate
the hard work but I think the way this came about was wrong I think the
time that we’re doing it is wrong and I think it’s grossly unfair to
our volunteers who want to serve in the community and it’s putting all the power
with us instead of the community I suggested that you direct all your
comments also to the policy committee as well this Mrs. Rye okay sorry I
certainly appreciate the feedback I do want to reiterate that you know
the policy committees been in place for over
for close to two years now and often when we approach a single policy it
leads to a broader issue and this is a perfect example where technical and
career ed kind of came up on the list six months ago and then it wound up
kind of deferred and it evolved into well we have all these other advisory
committees and just like we merged and consolidated curriculum policies for
example to clean things up and that’s where we were at with that I think with
some of the concerns certainly when it comes to like committee members not
stepping up I think certainly for me we’re looking for the opportunity
for a committee member who suddenly doesn’t start showing up for things I
don’t think things I mean I can speak for myself that the intent of that is
not to start you know questioning motives of committee members once
they’re appointed but we want to have mechanisms in place for accountability
and often a committee chair may feel her hands or his hands are tied what do I do
with this member who’s not stepping up and being accountable because you
know they’re serving in a capacity that others may wish to serve in so I just
wanted but I do certainly as Kami said even as
the committee some of this we saw for the first time today and we do welcome
written comments we’re trying I’m trying as the committee chair to honor a lot
of interests yes we want to accelerate the process but we don’t want to compromise quality we want to do it the right way so that’s
all I’ll say at this point Mrs. Manning I have many problems as well with this
policy and I’m not going to go in detail of all of them right now but some that I
want to highlight this is a Citizens Advisory Committee I don’t think it’s
fair to involve the superintendent in this and burden him with something else
to do nor do I think it is right because it’s a citizen’s advisory committee it’s supposed to be the citizens advising the school board so I
think that’s my first point and we don’t have time to have all of these
applications coming to us I think that perhaps we should have the right to
review all of the applications but I still think that it should be up to the
committees to recommend who they best see fit to serve on the committee and
perhaps that can be done through the committee chair you know I think much of this is very subjective for example number four candidates must
demonstrate an interest in public school education so if we have a pediatrician
that wants to serve on our school health advisory committee who sends all their
children to private school they’re not going to be accepted on this committee
so I can see lots of instances where this language in here is very
subjective and I believe Mrs. Lanetti you said that
none of this will go into effect until July 1st correct technically the policy
would go into effect which would then set the motion that everybody else would
adjust policies and procedures and then the first appointment should be showing
up for you and effective July 1st that would go in so the policy would need to go
in effect too for everything else to set in but then everybody else would adjust
their procedures for their committees for their bylaws and then I would
expect to see unless there’s a vacancy you would be seeing the first people
pointed under these rules for a term that will begin on July 1 so currently
we have an open seat ain the gifted Advisory Committee and so we
can’t fill that seat and well I’m going to give you is the question is
that’s a vacancy you have right now and these are for positions beginning July
1 right so you could still if you wanted to work under whatever procedures you have
for currently pending individuals anything I think the effect would be any
applications coming to you for a term to begin on July 1st within
for all these procedures okay so we have to come up with a way to appoint the
gifted Advisory Committee member so that they’re not down a member and get past
the political differences on you know who should and should not be
appointed to that committee any other questions or comments
Mrs. Rye yes I will make a comment about a short discussion that
already took place about some of the processes the option of making them
regulations versus policy and the reason that the committee it does appear on
surface to be a longer policy but it’s precisely so that these provisions
ultimately are approved by the school board and and have so I just wanted to
point that out Mr. Edwards the advisory committees are important in
fact the inconsistency in how they operated and how they reported or didn’t
report and the differences in processes for soliciting and getting
appointees was bothersome at best and that’s why again it was like six
eight months ago the CTE thing had come up and that’s kind of what put it on the
scope but they’re important there’s you know they’re very important and this is
an effort to eliminate inconsistencies and sloppiness and how it’s
transpired between all these committees and to the extent that they can be
brought into consistency there will be there are some that require more
professional and less citizen input and others by definition of the mission
of the committee’s and the policy committee is trying to deal with that
and as well the regs when they’re flushed out subsequent to the policy but
nobody should take away from what we’re doing here as any effort to denigrate
the importance of and we have always appointed most of them but there were
some we didn’t appoint and that’s why I said well why do we appoint this
committee and not that committee well nobody had an answer so
we’re trying to trying to deal with that and fix it and it’s there’s no intent at
least on my part and I believe most of my colleagues to politicize this at all
it’s just to try to get it right from a process standpoint and yes there are
communication issues and reappointments or extensions that are at this point
regrettable and it’s kind of like road construction I mean the end product is
going to be a smoother road that goes the right directions and the will traffic
flow better but in the meantime we’ve got some disruption in the process and
you know it’s regrettable but it is what it is all right any other comments Mrs. Weems I completely agree with some basic
consistency but it’s hard to make consistency when all of these have such
different missions I mean their goal is to make Virginia Beach public schools
better but as Mr. Edwards said they have completely different areas of expertise
and missions so like I said I believe in about half of it but half of it is just
way too subjective and Mrs. Rye can I ask you a question did you ever did
your committee ever consider having and liaisons to these like
official liaisons I know City Council works under that where they would have a
little you know we would have a liaison to the gifted and a liaison to
I know I brought this up years ago to Mr. Edwards but it didn’t really go
anywhere and I forgot what the reason was but so that that person actually
goes to all the meetings instead of one of us just hit a meeting when we can did
you all discuss that Mr. Edwards you’re the it did come up some time back
and I believe at least I think both gifted and the special education it’s
a Virginia it’s either I don’t think it’s law I think it’s a state
regulation that requires that the committee report through the
superintendent to the board in that the placement of a liaison would sort of
potentially lead the superintendent out of the loop which is directed by the
state well the way I talk to four City Council members and the liaison would
not take away any of that and they would be like if I was with special education
I would just be there so if anybody had any questions about you know did they go
through the process or what were they talking about this but it wouldn’t take
away that process it would just make sure that one of us were at these
important meetings so if you would just kind of cconsider that to answer your
specific question it was not specifically discussed in this round
would y’all look at that in round two please thank you certainly Mr. McDonald
thank you I think there is a positive move here
to standardize process I think that putting some of division resources
behind recruiting hopefully opens up and more publicly announces these openings
and hopefully there are more applications and I think that’s positive
I think having the school board review applications is a positive from that
point I’m not sure what the process should be and I take
Mrs. Weems point that these committees do know
what they’re looking for and so I’d like to think of ways of having them choose
who ultimately will be the nominee but after some sort of school board
review so I’m going to be thinking about that as well I think that’s a good point
but I think this is a good starting point for something that I have
felt has been a little loose in process and something that months ago came up
and then I’ll you know at our two meetings ago was an issue but but
I’m I think this is a good starting point I think if we all think about it a
little bit more and work on it I think we can find a good middle ground and
improving and yet ensuring that we maintain that level of respect that we
have for the work of the committee’s so I just want to be clear I don’t think we
have to vote on this next time we can defer this until a later meeting is that
correct the problem we’re going to have as the PRC is going to need to
look at it again and as I’ve mentioned if we get a
general over umbrella policy for it then and I’ve taken a first stab at
regulations for each one of these committees I do think although
regulations are not something the school board normally approves I think they
need to see them to see where we’re going to be going with them so they’re
agreeable with it which is also a good time to look at things like liaisons of
membership on there we help pull all that information the PRC did not have
time to look at that yesterday so I think those are things that we can look
at I think the PRC is going to need to see that again so there either will have
to call a meeting out of the normal order because I believe the next meeting
is December 14th or we bring up at December 14th and we bring it on for the
school board after that there are a lot of moving parts as I was mentioned to
PRC when I started looking at it I realized we had to look at bylaws we had
to look at committee things I had to check the laws and what we can and can’t
do so overall this is a first draft it’s actually a second draft it looks a
little different that it yesterday one of the things I would tell you to look at if
you have not seen the gift advisory or the special education bylaws I do have
copies of them they actually have nominating processes for these things
other things talking about how you remove remember are also part of their bylaws
on that there are ways to do it and use the same processes for it and look at so
those are different things if you would like some background information on that
or if you would like to see what the laws are relevant to some of these
organization please let me know and I’ll go ahead and forward that to you
there are a lot of moving parts this is an enormous task for this so this is a
first draft that PRC came with to see if we could get something standardized and
to do that but we still need to look at the individual committees themselves to
make sure that they’re meeting the requirements that you’re looking for
okay so and when is the next PRC scheduled meeting December 14th so in our next school board meeting is December fifth
so it doesn’t look like we’re ready to have this on the agenda for next time no
but I think the PRC can be looking and working behind so it would really help
if you would send your comments into Mrs. Ryl so they can
look at it there are things we haven’t considered please let me know then we
could start drafting that I can get that information to the PRC to look at again
there’s a lot of information for them to consider so the more you give us ahead
of time that easier it will be for us to give you a better draft what’s gonna help
thank you thank you very much do we have any Standing Committee reports this
evening Mrs. Weems yes I attended the Green Run Collegiate
and they’re having an event coming up that I hope we can all go see and I’m
it’s a moratorium presented by the artist Wayne White and Wayne White is an
artist illustrator and puppeteer and he’s actually from Chattanooga Tennessee
and I’m going there tomorrow so that was fun to know but anyway he’s got a moratorium at MOCA and it’s exploring the unique historical events in Hampton
Roads so Green Run Collegiate and Green Run High school kind of piggybacked and
and he came to the school and taught them you know the way that he
does the art and everything and they’ve got monument sized puppets and figures
and what they have done is they have explored the history of Green Run
and so it will be presented at MOCA now until February 11th and it is just
unbelievable in fact they have a puppet of Dr. Spence because he is very
historical of course a Green Run and I wanted to tell Dr. Spence we think he’s
in a kind of big of stature but when you go to MOCA Dr. Spence is 93
inches high and 173 inches wide we all need to go out there with Dr. Spence but
it’s a great event and the kids were so excited about it I want us all to
get out there and take your selfies with Dr. Spence and post those
babies and also in and I just got an email today I think ODS
also how the elementary I think we got that today and I think that they have
done something also with this project so now between February 11th we want
everybody to go out there I can’t wait its there admission admission who cares there is a reception yes thank you
November 30th November 30th is the reception so maybe Eileen you can post the reception time and everything or
somebody get that out to us or I will okay so we’ll be there
I can’t wait reception yeah all right well Mr. Edwards I actually have a real
committee report the audit committee met earlier this week yesterday and we
reviewed in depth of the one completed audit that was brought to us and it
was an audit of the procurement and contracting pre-award processes and it
revealed some things that overall the processes worked as prescribed
however there were a few speed bumps that the administration recognized through the audit process and will be making
some adjustments so again our internal audit program and processes
worked as intended so that was the as I say though other than that a few other
routine matters but that was the main item and again that will be up on the
SharePoint for board members to review whenever you want to look at it
Thank You Mr. Edwards do we have any other committee reports okay seeing none
that concludes our formal meeting madam clerk do we have any speakers on
non-agenda items this evening


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