Military Gear & Army Surplus Gear Blog

School Board Workshop – May 28, 2019

School Board Workshop – May 28, 2019


a 28 29 i’m my colleagues to please sign
us all electronic devices at this time i’m passing around the yellow sheet here
in front of miss Felton it’s passing around a sheet a graduation schedule so
per the email the directions sent to the board last week we hope you’re prepared
to check the appropriate boxes indicating which graduation ceremonies
you will be attending because this information needs to be given to our
staff by tomorrow so if you’re not prepared to do that today then you’ll
have to call miss alexander tomorrow with your choices the citizen advisory
committee applications were online in our SharePoint and I hope each of you
had a chance to look at the applications of the volunteers we will be having a
closed meeting later this evening to deliberate on these applicants and make
some decisions does anyone have any other matters to discuss se9 dr. Spence we’re ready for our first
workshop this afternoon thank you as you know a proud military community and we
serve a large military population military practice students and so every
year we brings you conversation about how we’re working to support our
military affiliated students and families and so to do that I think we’re
kicking off with Rogers good afternoon chairman Anderson vice
chair member school board members and dr. specs it gives me great pleasure
today to work with our team from student support services to provide you with an
update on our academic support for military affiliated students as a
military brat myself a loop a person have attended 14 schools graduated high
school I can appreciate the work that we do as a school division and welcoming
our students who have military backgrounds as well as their family so
without further ado I’d like to call miss to begin the conversation as well
as members hurt Sam good afternoon and chairwoman Anderson vice chair Melnick
school board members and dr. Spence I am Adrian day director of student
services in the office of student support services and this afternoon I
also have colleagues with me on members of our team who will also be presenting
I’m Natalie MINIX coordinator of military and connected academic programs
and military school counselors Amanda Yoder and star Wiggins we also have two
students with us this afternoon and Miss mix will introduce them shortly for the
last four years the Office of Student Support Services has had the honor of
presenting to the school board on the support for military families throughout
the division last year we had the opportunity to introduce and expand our
programming to respond to military connected students this afternoon I’m
proud for our office to highlight the impact of the supports implemented and
next steps to assist military families throughout Virginia Beach City Public
Schools today’s presentation goals are to present current data on an active
duty military connected students in regards to the PTO we state military
identifier and impact on vbcps offer an overview of military support
programs in assisting military connected veteran students during the 2019 school
year and to also outline next steps for military support programs during the
2019 and 2020 school year military support programs addresses the four
goals of a strategic plan comes to 2020 as noted on the slide using multiple
strategies for example goal for a culture of growth and excellence those
specific strategies addressed are develop and deliver programs and
resources to assist families and fulfilling their essential roles in
supporting students and to deepen and expand mutually beneficial ongoing
partnerships with businesses military faith-based civic and city agencies to
strengthen learning opportunities for our students next
Natalie Biggs coordinator for military and connected academic programs will
continue to share the presentation to you this afternoon with the work that’s
being done in bps as it relates to military support programs good afternoon
military families for these challenges such as frequent moves in enduring
deployments however this empowers our military students in establishing
resiliency and becoming global citizens with the unique culture of the military
and the complexities with academic curriculum extracurricular clubs and
sports as well as as well as making friends vbcps has recognized the need
for academic social and emotional support for active duty and veteran
students through military support programs vbcps welcomes a large active
duty and veteran population currently we have approximately 18,000 military
connected students enrolled with many others who have a retired or veteran
parent or guardian schools throughout the district fluctuates from 10 percent
to 70 percent military connected this school year over 1,200 military
connected students have transferred into the division and 1,050 military
connected students have transferred out of vbcps
before we dive into the updates on military support programs in April
Virginia Beach City Public Schools posted the collaborative for Student
Success military families for high standards at Shelton Park Elementary
School and the artistry in the military type of child celebration to highlight
best practices the division implements to assist military connected and veteran
students please take a moment to listen to captain Joey Franzen commanding
officer of joint expeditionary base little creek fort story on his
experience with military support programs just joking our screen went
black up here and I am NOT a technical person just touch it Oh okay thank you thank you you can
practice all you want Batman story what story was as a militant I’m we’ve moved
a lot I think I got two weeks notice we’re moving through Little Creek fourth
story and I knew what the story was I had never been in the area and you know
my boys that’s a huge transition to go through and one was an IV program up
there moving the IB program here and sometimes there can be differences in
those program but for me the biggest difference which is never experienced
any other place any other basis any other state was a school liaison officer
Aaron Phillips and then the Virginia Beach military liaison around the yoader
that was the difference for us the transition was seamless I didn’t even
know they had these you know school days and officers right and I was like what
is this amazing a resource and that was the difference for us they knew
educating telling me helping me put me in touch with the right folks as in the
middle to pack out so that when we got down here
we had everything in place to set and like my youngest frisks he went from one
IB program right in annex IB program and it was very seamless which is important
you know you get the the trauma if you will the move done you want to get them
back into normal state you know back into school you know day to day and so
for me the great you know beauty or the hidden secret behind Virginia Beach is
you know the wonderful ladies here who you know do all the hard work with the
families in that case by case you know a lot of families come in with special
needs and different you know things like that and and they dig in and they really
treat you like they’re their kids which is amazing and excite people again you
thank both of you for their mate captain branson offered a parent perspective of
the assistance provided by militaries of glimmerings military support programs
look forward to sharing brother program insight in the upcoming slide experience yes professional learning and
partnerships are the core components of military support programs military
community partnerships include but are not limited limited to Navy school
liaison officers military family life counselors anchored for life tutor comm
waster restoration and the Department of Defense Education activity grants
professional learning to raise awareness and responsiveness is offered in such
areas as the PCs challenge registrar training military family life counselors
and semeth on social and emotional support is provided through military
family life counselors and the school counseling services peer transition
support groups in Virginia Beach City Public Schools are offered through
anchor for life and student to student academics transitions include individual
academic career planning and ensuring on-time graduation and post-secondary
planning consist of consonant college options for military students and the
application of the GI Bill okay establishing partnerships in
connecting with the community is essential for success of military
support programs vbcps has established valuable partnerships with local bases
Naval Air Station Oceana and JB’s little creek fort story just to take a moment
to highlight some of the achievements established in the partnership
throughout the division in July vbcps and na s Oceana were recognized for
exemplary individual project partnership for the 2018 peak Taylor partnership of
excellence of world Award at the Military Child Education coalition
annual national training seminar in Washington DC
the award was given to honor the annual science technology engineering and math
lab Learning Day which is held at NES Oceana each September in December the
NES Oceana Air Show was also selected by the International Council of air shows
at the first-place platinum Pinnacle Award for innovation for the remarkable
stem partnership with the Virginia Beach City public schools joint expeditionary
base little creek port story also joined in with the accolades in April when
students trained as members of anchor for life the peer transition group
currently funded by the Department of Defense in nine elementary schools and
fifteen middle schools were requested by the comfort crew to present at the art
and art of being a military child book to missus pence second lady of the
United States along with participating in a community service project to pack
500 deployment kits to assist children throughout the Hampton Roads community
we are proud of the established military community partnerships this year the
school board also recognized eight schools for earning the Virginia
Department of Education purple star designation for demonstrating a
military-friendly commitment to their students and families military support
programs will continue to assist schools in the process as they apply for the
video e purple star designation updates to the application of the 2019
video e purple star designation include procedural safeguards and parental
consent provisions related to special education
Amanda Yoder military-connected counselor is also a member of me do E’s
military student support process action team or miss Pat and is assisting to
develop the state’s purple star modules for the purple star designation please
take a moment to listen to mrs. Cullen drah Maris who has a student that
graduated from Cox high school and two students currently attending Shelton
Park Elementary who will speak about her experience with a school that has earned
the purple star designation mrs. Maris shares the impact of establishing a
responsive culture from students to support students the support that she
sees when she got here was just amazing so thank you thank you both for that and
thank you for everything you know they’re just uh no phone calls to say
everything did pretty great today she’s coming home with a picture in the reward
that’s crazy thank you miss Kelly for always
answering my crazy you know I know I was kind of like throwing I met you right
before I got here I mean my son hasn’t compete so she has specially since the
meetings and everything just emailing you everything before I got there thank
you so much for all your help and everything you know thank you guys for
being such great support to me my family vbcps military support programs works
diligently to transition military connected students this year military
support programs has continued to extend partnerships to support military
connected and veteran students math military assistance portal is a
partnership with Stu from the advanced technology the College
of William and Mary in maku industries funded by project Brett excrement DoDEA
grant please welcome Velen Dulce senior from
Landstown High School and Alexis of C Pope senior from Kalam High School who
are participating in a paid internship that will continue throughout this
summer as part of math military assistance portal they will share
insights into their internship ladies I’m Alexis and I’m Valen Dulce
and we’re at military assistance portal interns beginning in February we began
working with dr. Harding mr. Marku and mrs. meds on map the military assistance
portal to develop an application for vbcps military families the application
should be helpful for vbcps faculty families and children to effectively
identify available military resources throughout the Hampton Roads community
and vbcps since February we’ve been learning about
project management and the role it plays in an internship we have the opportunity
to develop an interactive map project document reference for all vested
partners and future map interns to document the project scope of map we
insert the use of Trello a project management tool that organizes project
boards lists and cards that create a visual system or project manager we’ve
acquired a basic understanding and applied the method of agile agile is
used to keep tasks moving embrace change and create a product that is most
beneficial for the user rather than a corporation most recently we’ve
developed our first to user stories alongside miss Meg’s
as a junior scrum master and a junior product owner to set the focus for
development of the welcome screen and also determine how a user will gain
access to now Thank You Valen and Alexis and now I
speak on behalf of everyone in this room that we’re excited to see the final
product of mass military assistance for women complete professional learning to a crease
awareness and responsiveness is the other essential component for military
support programs the PCs challenge permanent changes interactive
professional learning developed in collaboration with vbcps military
support programs and the Navy school liaison officers where faculty members
have an opportunity to gain a perspective on the unique culture of the
military in gaining a brief glimpse into what it might be like to pcs which is
the military term for moving Debbi patch Navy mid-atlantic regional school
liaison officer shares insight for us into the pcs challenge experience so in
today’s training we simulated a military move everyone that was part of the
training today became the military member so we merged the offender to two
families we have military members who are single service member families we
have dual service members they have some unique challenges we simulated today
unaccompanied servicemembers we also simulated today where
without their service member because he starts from those deployed so we were
able to simulate many of those types of things today and hopefully build some
sympathy with our attendees put on some of those music challenges so we actually
have been really hands-on real life experiences where we have family to stop
the story what’s up I’m sure those experience the PCs challenge has first
been presented during the 2018-2019 school year at the administrators
conference vbcps teacher orientation for continuous learning institute or takling
and also at several individual schools the pcs challenge has been highlighted
nationally and internationally in the navy publications such as the flood the
flagship defense visual information service and America’s Navy forged by the
sea March offered an opportunity for collaboration with the Aqua office of
student leadership and the division registrar’s to share updates on
assistance to transition military students into the district professional
learning was delivered to registrar’s on updated excuse me dated regulations
military power of attorney the military affiliation form and the military
interstate compact Stella thongs have also been offered a STEMI thon is a
learning opportunity for both teachers and students through data carefully
scaffolded instruction purposeful implementation of technology and
instructional coaching teachers have the opportunity to participate in job
embedded professional learning focused on inquiry based instructional
strategies alongside their students who are engaged in this demouth on
experience seventh ons are a collaboration with the College of
William & Mary McNasty Oceania damn net funded through project
grit the DoDEA grant now I’d like to introduce my colleague mrs. Starr
Wiggins military-connected school counselor who
will share insight on the military and emotional good afternoon
currently military support programs collaborate collaborates with Magellan
Health to support 27 military family life counselors that served nearly 45
schools in Virginia Beach City Public Schools
military family life counselors are licensed you know to help professionals
who are able to provide direct social emotional support such as deployment and
even routes to military students in our schools due to the positive feedback
from schools about the military family like program the Office of Student
Support Services is exploring how to expand this program in this audio clip
we have an opportunity to hear from a kindergarten parent miss Suzy Ryan who
shares her daughter’s experience with the assistance of input so when my
daughter was five and in kindergarten here her dad just deployed and by the
time you’re five no more than you do when you’re 3 you know deployed or
you’re one then there so one night um she got up out of bed
crying mommy I don’t want daddy to die and if daddy died all alone
oh we just sat there and cried and I said honey you know you never know
what’s gonna happen from one day to the next but we get up every day and we do
our best we’re a good friend we’re a good student you go out in the
world we learn something every day right and maybe break so I got her back in bed
and the next morning you know I knew it was on her mind
all I had to do was call the school can I talk to the info message the teachers
this is going on this is on her mind she’s five by the way could be arrested
but I knew when I let go of her in that morning and left her here that she had
every support that she needed and if mrs. brewer saw her in the hallway and
she looked below more she looked concerned or whatever else it would be
an arm around the shoulder hey Kate how’s it going Virginia Beach City
police professional school counselors are trained on the unique culture of the
military child and are provided resources to assist military families in
each school this year school counselors begin a collaboration with military
family life counselors to align best practices of the peer-to-peer transition
group anchor for life implementation and the division initiative purple up which
began in 2013 for military students other military our division initiatives
included part of being a military child celebration to kick off the month of the
military shall each April this event is not only hosted yearly but a satellite
exhibit has been established at the Virginia Department of Education
building to feature student’s artwork student artwork has also been
highlighted by commander Navy installations command and Military Child
Education coalition publications during military family month in November our
schools participate in red day red day stands for remember everyone deployed
and we encourage everyone throughout the division to wear red to recognize
students families and service members who protect our freedoms around the
world here transit transition support groups such as student to student and
anchor for life continue to help transitioning students acclimate to
schools within the first two weeks of their arrival military support programs
supports professional learning at each anchor college school the professional
learning and coaching assists in establishing a culture to assist
students and their adjustment to a new community team leaders who are students
are also empowered to develop leadership and resiliency skills it is also
important to highlight that Virginia Beach City Public Schools anchor for
life clubs have been recognized globally for best practices we are also proud to
announce that Shelter Park Elementary School has been selected as a model
regional anchor for life school in addition this year our school division
was selected to fill tests the middle school anchor for life transition and
resiliency resiliency program currently creating an opportunity for all middle
schools to be funded through the Department of Defense the partnership
with anchor for life and Department of Defense with military support programs
has allowed for Virginia Beach to be interval in the development of supports
assisting military connected students globally next I would like to introduce
my colleague and fellow military connected school counselor Miss Amanda
Yoder we share insight on military support
program and on academic transition good afternoon in addition to the social
functional concerns that come with moving a large portion of our work is
with individual families to support their students academic transitions some
of this work comes in the form of identifying curriculum gaps and offering
resources and supports to schools and families when the students are
transitioning at the high school level it becomes even more critical to ensure
students are able to graduate on time and transition smoothly when families
reach out before they move we are able to work with them to best ensure
families choose the classes families and students choose classes that will
transfer here as a recent example of how impactful this can be we have an active
duty family who moved here from a US Embassy in a foreign country the family
reached out to us six months before the move to ask how to best align classes
for their child who would arrive here as a junior and if they could do anything
to apply for our specialty programs by having these discussions in advance the
family was able to have their previous school make some schedule changes with
which assisted with the student being able to graduate on time and increase
the likelihood of him being able to achieve an advanced diploma versus a
standard diploma when he arrived we also were able to facilitate the student
applying to a program at the Advanced Technology Center in the same timeline
as his peers in this video the student’s mother mrs. Lynette Sam a lot speaks
about the support she received during them the child is currently a junior at
Ocean Lakes High School this is the first time that we have this experience
and I have to say was the most amazing experience because having that person
helping you step-by-step on time what you have to do in order for you to
become a special me because I was coming from another countries this Mexico City
and there’s classes over there some are the same so our difference so she was
able to tell me what exactly I need to bring or access call or give to my son
too norther for him to be ready so it wasn’t
very helpful having a person told me step by step what I need to do
connecting with military families offers an opportunity for a smoother transition
more opportunities for specialty program access and ensures an increased on-time
graduation rates for younger students identifying curriculum gaps and
resources to address those gaps is also an essential component component of the
support we provide constant collaboration happens to ensure a
military connected student receives proper placement regardless of whether
they receive special education services general education services or have
additional needs to support students in their post-secondary endeavors we meet
with individual military students we meet with seniors once in the fall and
once in the spring and underclassmen on request during this time we identify
unique needs resources for military students patterns with this population
include a high rate of attending out-of-state colleges as well as
military academy applications we also offer parent nights on base and in
schools called comms which stands for college options for military students in
the comms presentation we offer families the opportunity to learn how to navigate
the GI Bill and in-state tuition rules which are different for military
families we share with them how various military dependents scholarships various
military dependents scholarships and how a parent’s disability status can provide
money for college I’d like to turn the presentation back over the director of
student services mrs. day to present military support programs next steps to the 2019 2020 school year military
support programs plans to continue to encourage and support all of our schools
to apply for the video Ian purple star designation military support programs
will be offering as well the PCs challenge or the permanent change in
placement challenge permanent change in station challenge again as well as
presenting at takling the teacher orientation and continuous learning
institute for our teachers that are brand new and some also in other areas
of School Psychologists and school counselors will continue to
partner with content and specialty areas so that this can be tailored and offered
to specific groups of Staff members including gifted resource teachers
social workers in special education caseworkers with regards to anchor for
life military support programs as planning for cohort 4 at the elementary
levels and is currently collaborating with anchor for life in the Department
of Defense on the development of high school programming that’s vbcps is
slated to be included as part of the Navy wide field test for high school
level students we’re moving forward with military partnerships with nasi Oceania
which will be expanding to stem Athan opportunities for our schools and
students at this time my colleagues and I are ready to answer any questions that
you may have about the presentation anyone have questions these comments thank you so much military families 25%
of our just kudos to shell parks I got to go and see them present
mrs. Benson and actually this anchor for life club kind of gave the direction for
everybody else and what they did was they um packaged little boxes for the
other students in inside and so they were giving directions to everybody and
they just did such a great job after presenting mr. pence that book but in
the in the little box this is a little teddy bear and then they had like a
journal that would actually have directed questions for these kids when
their parents got back from deployment because that’s sometimes a very
difficult time they had note cards that they could send to their parents so it
was just really a neat neat thing to see so that that anchors for life club did a
great job um it’s great that we’re gonna be in the
in the high schools but what about the other elementary schools because we’re
only in nineteen Elementary School’s is that something that we’re gonna do or do
that later we’re moving into the next cohort so we did them in cohorts so
we’re moving into cohort for coming up in like so for elementary yes oh okay
yeah I think that’s all but that’s great miss Frye this is one workshop
presentation I wish that every resident of this city could speak to what degree
if do you as counselors I mean do you interact with our special education
staff um so for the two of us in our position
when what we do is we make sure if students mention that they have an IEP
or that they have special education needs in the transition process let me
take care of all the general questions they might have and then we refer them
to the school special education either their PCs T or to the Carroll Blackwell
who is the special education parent liaison for the division so we don’t get
into this specific special need special education needs but we make sure that
they get a warm handoff to those that are in thank you I agree with mrs. Ryan
she nice it would mean if everyone had a chance to see this because it’s not just
the military connected child but often the students that are left behind are
heartbroken because they’ve lost their friends and so it’s wonderful that we
have counselors available that recognize that part as well
miss Felton I just like to say thank you presentation was wonderful as a being
with you that a couple of your military in the middle military support meetings
at the Operation Smile one of the concerns that we had was that
communication with the parents and the students and making sure they were
prepared when I got here and I know this oral conversation with mr. Jameson
concerning it because we were very concerned that they were making that
transition st. seamlessly so we have one two three four parents because you’ve
done that and I just like to know what other methods are we taking to make sure
that it gets it’s good then it gets better because that is a hard transition
to make and I don’t know you can remember some of the concepts we have in
the cabinet period of being able to transition and getting the paperwork
done get him settled in so be sure let me stick to the other than that but
so some of the work that we’ve done around communication with parents is
that we have added the military tab on our homepage for Pb schools every
individual school also links back to that same military page where our
contact information is there’s frequently asked questions about the
division and the process and we’ve also trained all the registrar’s so that the
first base those families see in the building has a better understanding on
military culture and how to support those families also I am so proud of the
work that you’re doing and I just like to say thank you for hearing the voices
because some of the concern you know with all anybody but I’m gave it up one
step by step consider so thank you so much appreciate that
anyone else thank you looks like them mr. keepers so board
members this is a continuation of a discussion that we’ve been having for
several years now this is as promised on our last time line Monday to you
feedback on the community input process intention tonight is to share that
feedback and then give you time to chew on that prior to a fuller discussion
during a retreat in July about school start time so this is really where are
we today with the feedback that we’ve been looking for of this course in the
spring so provide that information to you I’ll turn it over to mr. Keith thank
you good afternoon chair Anderson vice chair Melnick school remembers doc
Spence and colleagues today administration will be providing the
board with overview information included data collected during the recent
community feedback survey and community meetings as a result of the school
board’s resolution from November 2018 directing administration to bring for
school start time options that allow adolescent students to begin school
later our goal this evening is to provide key data points and help prepare
the board for more in-depth conversation during your July retreat in that setting
we intended to bring forward an option or two for the shift and smooth start
comes from implementation in twenty twenty twelve twenty 20 please allow me
to review the various pieces of information in your folder so that as
you thumb through you know what we are looking at and I was assume that you’ll
want to look at this after we’ve left the meeting today and I just want to be
sure that you know what you have in front of you so the first item if you
open your folder on the left-hand side of the folder would be the common in
question card that we utilized in the three community meetings that took place
there is a copy of the presentation that we’re giving this evening there’s also a
copy of the presentation that was provided during the community meetings the next document is a rather thick
document but it includes the data from the feedback a town hall survey we’re
just broken down both with all of the results and then by certain reporting
categories and that information in terms of the reporting category is provided on
the front page and in each instance there is also a complete listing of the
comments and questions that are generated as a result of the community
meetings and then the final piece of information in your folder would include
our current start times and therefore options that were shared both on the
e-town survey as well as during the community meetings that took place so
that’s the material in your folder much of that I’ll be referencing this evening
but I wanted to be sure that you had a kind of firm grasp on what those items
water the presentation this evening will focus
on several key items a reminder of the 20 18 November resolution and the
timeline established as a result of that release resolution a quick review of the
community feedback plan and the options we presented to the board in early March
and subsequently shared with the community over the last month we will
look at the survey results and specific preferences gathered from that survey
and I will offer the board some specific feedback from several of the groups and
employee teams that we met with in addition to the community meetings and
finally will respond to board questions around the data points key pieces of the
2018 resolution are provided on this slide and several of the community
meetings a specific question was asked about why there wasn’t an option to not
shift times in essence why not an option the response I provided on multiple
occasions as well as that which we shared with the board both in October
and November during the dialogue was that once the resolution was approved we
would be operating under the concept that start times will shift in order for
Alice and students to start school later providing an option e in allowing
stakeholders to offer a preference around not shifting simply does not
align with the resolution in the direction provided in that resolution as
such we provided four options for community review and feedback in all
cases a shift in the start times will impact every facet of life in the school
division we acknowledge the challenges and commit to working collaboratively to
address and minimize the concerns as we have a planning year 2019 2020 by way of
reminder here are the key features of the current timeline that we’re working
under the spring based on the school board action in November we asked the
community for their feedback I’m reporting out on that feedback now by
way of data we will come back to you in July during your retreat to have a more
focused conversation around an option or two and then we will ask you to take
action that recommendation in September we will
utilize school year 2019 2020 as a planning year with implementation
scheduled for September on 2020 at this juncture you’re probably very familiar
with information on this slide these are the current times will be utilized for
gonna be State Public Schools recognizing that we have a four tier
system with high school in the first year elementary a elementary B and then
middle school as we’ve shared with you in March option a is provided in front
of you based on feedback specifically around cost associated with the options
this information was added not only on the slide presentations in the community
meetings but also added during the a town hall survey portion in this
particular instance option a we anticipate the need for an additional
2.5 million in one-time costs for high school field lights option B again
essentially essentially the same tearing capacity where you would go elementary
first middle school second high school third option B would potentially incur
an additional 2.5 and one-time costs for field lights option C with the middle
school taking the first year and then Elementary taking the second and third
year in high school taking the fourth tier it’s a projected 2.5 million dollar
additional one-time cost for high school field lights and then without 2d this
would be high school remaining in the first year elementary remaining in the
second and third tier in middle school in the fourth year we project the cost
of approximately 10 million in terms of one-time costs with respect to field
lights at the middle school of it moving forward
wanted to provide for you or reminder with regard to what we said we were
going to do in March and we said we’re going to do in March let’s get with a
number of different groups as well as utilize the town hall survey component
and next to each of the groups that we met with and conducting sessions with
you can see the number of participants I want to thank all of the groups that
allow us to come forward and spend some time with them talking about star cons
especially the principal group’s teacher Assembly Superintendent Student Advisory
Council as well as members of the teacher forum I will tell you that the
community meetings were I guess I’ll use the term sparsely attended we had seven
folks at our first meeting and the number grew in the second and third
meeting 231 36 participants we appreciated the time we have with those
folks as well they certainly had a lot to share and you can see very
specifically what the sentiment of those groups encapsulated in the
question-and-answer information that we provided to you we transition into some
of the survey results now the Town Hall window was open from April 29th through
May 15th as you know eighty four hundred parents and nearly forty three hundred
staff members completed the survey please note that similar to the 2017
survey parents could select multiple levels where they currently have
students enroll eight hundred eight thousand four hundred twenty-six parents
responded 52 percent of which indicated they had current elementary school
children thirty-seven percent indicated they had a current middle school child
and forty-eight percent responded they had a current high school student these
numbers are very similar to the pattern of numbers that we saw in 2017 with
respect to respondents and what different age groups were I’m going to
select okay this presentation will self-destruct the staff survey we asked
respondents to identify their current work levels that’s shown in the graphic
as well on this slide you’ll note that nearly
7400 students responded to the survey more than three-quarters of those
respondents identified themselves as high school students just under a
thousand community members responded to the survey as well overall 27,000 or so
folks visited the survey page nineteen thousand 375 took the time to respond to
the survey that equates to approximately 968 hours of public comment on the topic
if you consider three minutes per respondent to complete the survey itself
with respect to the details of the survey and the 19 thousand respondents
many folks who perhaps were looking at the survey and keeping track of which
options were 1st 2nd 3rd and 4th likely noticed a number in the 8,000 person
range towards the closing of the window those responses belong to the registered
users for the survey registered users provide their name contact information
through an email address additionally there were 11,000 respondents who made
the choice to remain unregistered or anonymous once the survey window closed
all respondent results were included as a part of the totals which are
accessible through our web page and have been listed on our web page since May
16th the day after the survey closed OpenGov our service provider for each
town halls conducts monitoring the results in terms of duplicate email
addresses browser IDs IP addresses we have been assured they feel like our
survey results are valid as such we’re sharing all 19,000 responses as a
results for the community feedback we asked a question around whether or not
respondents participating in the survey had visited our landing page to review
information on school start times why we have a reminder that landing page
includes research articles includes presentations we’ve done for the board
it includes a timeline and gives information that we feel like is vital
for folks to take a look at when considering the school start times 83%
overall the respondents indicated they visited
the landing page we also embedded a video at the beginning of the e town
hall survey we wanted very badly for folks to take a look at that video
because we felt like it set the stage to inform the decision making process
nearly 80% of the respondents indicated that they had watched the introductory
video you might note on those last two slides that we had slightly lower
numbers of students who both had either visited the landing page or indicated
watching the video one other question that we asked was around the idea that
if implementation was scheduled for the fall of 2020 would I or my family have
the time to make necessary accommodations for the shift in new
times over three-quarters of the group strongly agreed or agreed with that
statement the highest percentage rates for her parents and staff members the
lowest percentage rate was for our students at 67% at this point I’m going
to transition into the specific preferences and you may you have this
definitely on your slides it’s not in color I apologize but want to talk a
little bit about the preferences and how the scoring process works as folks are
making an indication of their most preferred to lease program a person’s
most preferred option in essence their first choice is awarded for points their
second highest choice is awarded three points third highest two points and then
their least desirable choice earns a one point designation you can see from the
overall results that the the preference that gained the most support was option
D and that is with high school in the first year elementary a and B in the
second and third year and then middle school in the fourth year the next
preferred option with you overall results
option C coming forward and that again is middle school into the first year
elementary a and B and the second and third-tier in high school and the fourth
year as you begin to then look specifically at the various groups that
responded you notice some changes with respect to preference level when you
pull out just the parents and look at just what the parents we’re most
preferring you’ll see option C slide into the first category option B in the
second category option A in the third the third tier and then option D becomes
the fourth choice for parents staff members felt option C was their most
preferred and option D was their least preferred students overwhelmingly to the
tune of about 80% of the students that responded had option D as their first
choice and quite frankly did not provide generally a second third or fourth
choice thereby creating a scenario where option D was by far the highest point
value per student and when I talk about that I’m talking about about 5,000 of
the students and the 7300 range indicated that their first choice was
option D and then community members of the 907 that responded again it was
option D as the first choice second choice was C and then you can see where
a and B fell into the to the mix we developed an average of what those
choices look like and at the very bottom of the screen you can see what those
averages look like there are a number of different ways to
look at the data that is provided by way of the search another way that we wanted
to look at it as we prepare you for additional discussion on it was to look
very specifically at all of the adults that responded that adult category would
include staff it would include parents it would
include community members who did not indicate that they were a student
because you can make multiple selections if you look at the adult responses again
option C rises to the top option a then comes in in the second tier and then B
and D come in third and fourth additionally if you look only at
elementary parents and middle school parents that is parents that indicated
they could have currently a high school student but if they indicated they had a
Elementary student or a middle school student you’ll see that the option for
that parent group was option B first option C sorry a third an option D for
it finally I want to show you another way that we began to look at the data
and in this way it’s related to the tearing component now we we
intentionally gave four options based on what time might you need to go to the
bus stop if you’re an elementary school student and you were in the first year
and as your recall an elementary excuse me
option a had the first start time at 7:30 we projected somewhere in the
neighborhood of 2500 students may need to go to the bus stop before 7:00 with
option B we wanted to ensure that no elementary school student would need to
go to the bus stop before 7:00 so we pushed it back 15 minutes as I was
having conversation both with various groups that I met with as I heard from
community members and our community meetings in essence it boiled down to
well really you have three tier options which is true so in combining elementary
into a tier a and there’s an elementary tier option which
means they go on the first lot there’s a middle school option which goes in the
first slot which would be C and then a high school option so we looked at the
numbers across those three tearing scenarios and you can see that a
different picture begins to develop if you look at it based on tiers and not
necessarily specifically the options and in this case generally the preferred
option were options a and B because the desire was to have elementary in the
first year I put in there the very bottom the filtered responses from both
adult and Elementary parents that’s why I coded them in black because that’s not
part of the overall data but it is part of data that you can apply a filter to
the survey results and pull that out I believe in your data packet you do have
adult responses and you do have elementary and little parent responses
as well if you don’t I can certainly get that movies finally I can provide three
numbers associated with the responses and like I did with a calculator you can
sit into the multiplication tables and come up with how they tear out I will
just need to get it on a spreadsheet that allows for quick dissemination but
we can certainly give you the data for that as well I also wanted to ensure
that I provided a tangible feedback from those groups that gave us the time to
speak with them and spend time with them and one of those groups of the
elementary school principals in the elementary school principals reach
consensus of support around that first hearing scenario or option A and B that
group was particularly interested in whether their school would be an
elementary school or an element’s right they wanted us to answer that question
on the spine we danced around that because honestly as we shared with you
in March and as we talked about this more there needs to be some specific
conversation around if this is the direction that we go then we need to
look at we need to look at emergencies and optimizing bus routes there would
probably shift in which school was an elementary
a which schools in on the tree be based on what happens with other tears so that
was Yellin Sri principal photographer the middle school principal feedback
there was strong consensus and I would say it was actually unanimous opposition
to an event so in some cases we were looking for consensus around a
particular option in this case option do we most disagree with and that’s they
had strong opposition to option D I felt like it was entirely too late to start
today and entirely too late to end the day there was split support among that
group for elementary in the first year options a and B high school principals
were split between options D and a that group felt like we needed to continue to
have conversation around start time for contests they recognized that the
implementation was the fall of 2020 and that we would spend the better part of
the fall working on specific timing after the option was selected to try to
meet those concerns teacher assembly teacher forum there was general support
for option a which was most of the folks that were participating in that
discussion while there were some teachers who supported option D when
pressed a little bit in terms of why there was support for option D there was
honesty around the idea that they were high school teachers and they enjoyed
the schedule that they had so they selected the option that was most
closely aligned with the schedule that they had superintendent Student Advisory
Committee it was an interesting scenario in that we began the discussion in it
and it felt like they were gonna be very supportive of the status quo meaning
that they would stay in the first year but as we began to talk and they asked
some questions it ended up that they split in thirds across option a C and D
and some of that was related I think to coursework that they were taking some of
that was related to programs that they were involved with and some of that was
related to athletic programs so that you could see the split there and then the
community meetings and in all in all candor most of the people that join us
for the community meetings were not supportive of the
shift at all and shared that with us and provided some of that in program to us
by way of the comment cards and the question cards I will say that for those
that stayed after the formal presentation and participated in a
one-on-one you a there seemed to be more recognition that there was an
understanding for why an option II was not provided once we can really get into
the discussion about the direction was to create an scenario where I lesson
students started later not to ask whether or not that’s something that we
should do so again we enjoyed that experience don’t necessarily yeah it was
he was an interesting learning experience for me for sure finally
up-close presentation by answering questions our goal is to come to you in
July we can provide to you some additional data around the survey I
would ask that we do that in advance of that so that when you come in July we
can have a pretty focused conversation on the actual option or options I’ve
recognized that a shift in times and I said this at each one of the community
meetings has a sizable impact on every single family in the division whether
you have a student or don’t have a student whether you’re an employee or
not an employee it’s going to touch just about everyone thankfully 77 percent of
the respondents that participate in the survey in the 80% range for parents
indicated that given a year to plan they’ll be able to work through that and
accommodate a new schedule and I think that that’s a real plus with how the
board has gone about this process so with that I’ll be glad to answer
questions mr. Edwards we wrap this up is the degree the degree of benefit we’re
treating a a.m. and 9:00 a.m. is whether or it’s after 8 o’clock to us it’s an OK
it fixes I the requirement was to get it after a
decline but I believe the benefit in terms of sweet powders and stuff there
there may be some variable you know it may marginally fix it to thee and make
it a whole lot better at 8:30 you know if we could look at what others have
done and and whether or not eight is the eight is some sort of magic fix I think
the other significant negative on D in my mind is like we’re barely fixative so
I think we are all surrounding school districts for me that the magic thing MD
is ten million dollars to tip the lights on middle school fields that is just
when our high schools wouldn’t have lights I just I just don’t think that
that is you know that is economically feasible of transportation to be
included in the survey and I was told they would be but then they weren’t so
can you tell me where we are with costs on transportation I’m gonna let mr.
Freeman absolutely add that one so when we briefed to you back in March we Greek
to use specific specific number of buses for each of those options that number
was based on and what I’ll call an apples to apples comparison of what we
have today projecting that for 2012 what we know is that we have recently and we
talked about this in there and the recent meeting that we had that we are
we had a request for a proposal and we have a contract that’s out there that is
going to enable us to optimize our rally we are right now still hand routing our
buses and what that means is our bus stops are the same as they were the year
before and we could take it that there is substantial optimization that can be
done we just don’t know to what level so when we discussed the consequences
essentially of the tier options it was we knew that the number that we briefed
you was high but we just don’t know how high so that was why we made the
determination of can we give and the facts that we can provide be significant
enough for somebody to make a decision on so that’s why we recommended to not
include those buses so the numbers that we briefed you or 13 where 0 for D 13
for C and then 27 for a and B so I can tell you that it will not require those
number of buses and it will not require those number of drivers it’s going to be
something to a lesser extent in addition to that optimization we have a an
industry standard number of extra buses that we keep so in case the bus goes
down we know that when we would go to that optimal optimization we don’t just
go to an industry standard percentage that we’ll be able to target based on
how frequently the buses get used how many we need so we don’t anticipate
really mean any more buses but there is a potential we would need drivers I
can’t say for certain what that number is gonna be but I would suspect based on
the optimization we could expect that option C could potentially require zero
I don’t know that that’s just a gut feeling that I have for options a and B
we just don’t know enough to know what in addition to the number of drivers
that we have right now that we would need but I am based on the information I
have I think we would be able to do that with the number of buses that we already
have some money because of that transportation audit so that’s money
that we’re saving that doesn’t necessarily mean that we need to go
ahead and spend it on this I think that we need to be
transparent about the fact that we’re saving all that money do we then add
that and use it for school start times I still us an expense over and above what
we would normally be spending if we change the start time just because roots
are going to be different they may need more buses that we would have if we
didn’t change the start times so and and we still don’t know for sure what we’re
going to need so I just don’t feel like we can make an informed response since
our public doesn’t know we don’t know about what those costs are going to be I
just it’s and all of this is very different from what we got two years ago
and I understand that that survey that we paid for with the transportation
company is faulty but we were basing our decisions and the public was basing
their decisions on that initial creation survey in the times when I was looking
at those times I thought oh I could you know I think I could live with those
times I think the community could live with those times but now I’m hearing
from the community they like the theory of later start times there’s no like any
of these later start times so that that’s the in Pattaya
that’s right so this speaks a little bit to mr. Edwards point but I remember a
few years ago my discussions with Fairfax school board members and in the
end they wound up compromising and they’re even bigger than us I’m sure
they had even more challenges and I asked her if it was worth it in the end
you know she they were looking for at least an hour and I can’t remember
specifically but maybe they got 30 minutes earlier out of it or they got to
8 o’clock mm-hmm and so I think that’s a discussion we’re going to need to have
at our retreat because it’s been explained to us why we can’t have the
830 start time and so I think we still have to wrap our
heads around the fact that this three of these options are a very late high
school start time and we have a lot of time to think about it and I just hope
that we’ll all put the thought into it it needs and have some more a really
good productive discussion in July the other thing though that there what I’ve
heard some Fairfax is that they spent a lot of money on buying buses I mean
quite a bit I forgotten how many buses they had to buy but it was it was in the
multi-millions that they spent on buses just to make it work
just to get to an 8 o’clock start time I’m not saying that we shouldn’t spend
money for this but at the same time to me option D with having to even think
about you know middle school life that just bothered that really really bothers
to me that we wouldn’t have to do something like that and I know that we
don’t want to do this but there have been times in the past where one of the
things that was on the chopping block and it hasn’t been too long ago but it
was it was presented as an option and the community went crazy about it was
that you know we thought about save money to cut middle school sports I
don’t ever want to have that to happen but I certainly also don’t want to spend
ten million dollars on lighting middle school fills so Miss Hughes well so at
two points one is I do think all of the associated costs should have been prior
to the survey but also I disagree that you didn’t put a disagree with you for
not putting an option fee and we explained your reason but it sounded
mostly like we’ve already passed the resolution so that’s why sometimes
people think they want things and then when they see all the options it’s not
better than what they had before and I mean I’ll concede that I never saw any
emails before the vote was taken because I wasn’t here but we have been having
emails come in here lately and I mean not an onslaught of them but we are
having emails and some of them are from high school
students who don’t want to change the times I haven’t seen a single one that
does and I really do think that whether we change or not or what we change it to
the community needs are the priority and that should actually truck we just
already passed this it’s not for us it’s for the community and for that reason I
really think that a valid survey would have included that option mr. Edwards I
was and I was gonna commend you for not having it on earth because statistic
wait it would have skewed the data I mean if
we are committed to making a change which right now is all for those people
who took that but we don’t want to change then their data would have been
dropped out and we would not have an input other than the fact that they
didn’t want to change but if we were committed to change I think it’s very
important that we did here the Fox of everybody in other words basically the
question was given that we’re gonna change what do you want – one of the
best options for you and that and that’s exactly where I think the board is and
I’m glad – Datak came back without people throwing their their votes the
way you know I think we still have the original data and I doubt that it’s
changed much you know recognition the benefits and the costs in terms of
impact on our lives but I’m glad that we had without that
statistical skew II miss Manning so just for the records because I know sometimes
in here we try to say this is what the board wants for the record I’m not
opposed to the board revisiting it’s not changing start times you know so I think
that that should be part of that recession discussion if I could have
part of what me makes this a challenge is that there was a previous survey two
years ago that provided the mandate so to speak for this board to draw this
resolution but because of the time gap memories fade a lot a lot of parents
probably had moved into the area in the mean time so that just wanted to share
that for anyone else well I was referring to parents by the
way when I said memories fade I wasn’t implying about any college I guess my
quick reflection on this with you all would be it’s it’s it’s very difficult
as an administration to work at the direction of the board to have that
constantly at some point when we go out and we say because we don’t want to go
survey the community about how we change start times unless you all agree you
want to change start times and then you say as a board we want to not only do
you say it you put it in a resolution so that we have that direction we asked for
that specific direction and then we go out and we do this work and we know when
there’s change there’s going to be some difficulty there gonna be people who
don’t like the idea of change will get upset by the fact that we’re gonna
Chiklis that the hard work comes when you make the decision to change right
and so now we’re in the middle of that and do we really want to now step back
from that and say never mind we’re not they’re not gonna do that even though
you already made the decision to do that and so I mean the board can have a
conversation about that just understand from the administrative perspective how
difficult it is to move things forward when we don’t have clear direction and a
clear sense of trust that the board will maintain its direction as we move
forward we went through a long discussion if the board remembers
leading up to that resolution about what the community felt about changing start
times and we provided you with a lot of data where we surveyed out to the
community about about that we shared all of the research with a landing page for
all that research and we said do you want do you support changing start times
and the answer overwhelmingly was yes we must support changing start times and
that’s where you all made that decision so remember that there was a community
push upfront to say we do want to change start times and now that we’re into the
difficult question of how then I heard earlier and I agree like well I don’t
know I support it I just don’t like supporting it this way well you know
we’re trying to put the best options on the table it doesn’t mean we can’t have
some conversation about what those options are and what they look like but
just just know from an administrative perspective again I mean I think
speaking for our staff that’s doing all this work and spending all of this time
on this we need to know when the board gives us direction that the board means
that’s the direction we want you to go I guess it’s okay at the end of the day if
the board wants to revisit that direction
you obviously have that prerogative but but I just want to sort of state from
the administrative perspective that makes it more difficult for us miss
Manning I understand and appreciate what you’re saying but I also did not know at
the time of my vote to change school start times that the transportation
study was faulty and the beginnings different times that would be given to
us in the end to change start times so I think that that’s a fair discussion to
have the start times that I was looking at when I was trying to base my decision
on what how to vote just change start times was based on that original
transportation study and that’s no longer valid so now we’ve got a
different set of data that we’re using to make our decision so I I still in
supportive of changing school start times I just don’t like any of the ones
that have been given to us that’s kind of I just wanted to clarify I don’t
think the general recommendations for the start times in the way we could tear
that this change I think the only thing that’s changed is that it would cost
less money now some of the times have changed and there was a fifth option as
well right which in the discussion with you
all about this was that really isn’t a viable option for a couple different
reasons of they’re not going to even put it out there for discussion the tears as
school bus consultants recommended are very similar to they are the exact same
tears that you see in options a B C and D school bus didn’t necessarily
recommend a specific start time in their study they looked at what the tears
could be and how that may impact the need for additional transportation
pieces so as we went back to that study in his transportation work with the team
of people we looked at what could the times actually be with the resources
that we have and in fact with option A and B we created that based on our sense
that should middle should elementary school students go to the bus stop
before seven and if they did how many would it be in particular timeframe so
you’ve used the term faulty with regard to the transportation study I’m not sure
it’s faulty and as much as it may not be as comprehensive as what we’re able to
do now with looking very specifically at 15-minute increments in terms of when we
need resources that that that’s my take I think that mr. pace would would affirm
that okay that’s not what I get cornered from the original conversation it was it
was basically like we can’t use that study to face our decisions well I don’t
think he used the term faulty okay but it’s not an accurate study currently
correct that study gave us the options that we have vetted against what we’re
currently I don’t have it with me but I recall seeing different options then I
mean some of them were the same or similar but I receive I remember seeing
different options which brings up a great point for for those to be they
want to go back so I get a part time some time to my office based on the
amount of folders that I have folder and I did it just a couple weeks
ago I am happy to sit with each of you and have conversation around here’s
where we started here’s where the conversation went as a result of the
2017 stay I would make myself available in advance of the retreat to be able to
walk you through that and look very specifically at the school bus
consultants thank you yes ma’am mrs. Weems obviously a lot of data to go
through that might hurt my initial response from just seeing this is I
agree with some of my colleagues for option D ten million dollars from middle
school i’ts I have a hard time with that also with option D to start middle
school at 10:10 that isn’t it that’s like lunch and these are gonna be at
home at that age for two or three hours or schools so that’s that gives me some
concern to only gain 30 minutes like they said so I don’t know if we’re gonna
be like cutting some of these that are you know the deed with you on that one
but I can you go out there back to the slide that shows preferences for school
start times options and I just want to comment on this yes it is and obviously
to me it looks like the parents and the staff members realized for me anyway
that I mean I’m kind of leaning toward option C myself and I hate to I hate to
you know to like paint anybody’s on it but at the same time I think the parents
choose option D because they might have looked at that cost involved and at that
time of middle schoolers being home alone for all that time in the morning
so I think they had the parents to me and the staff probably took a more adult
approach in general because you know they realized that middle schoolers do
not to be at home for that amount of time in
the morning after people have left work so anyone else okay thank you I
appreciate it we will thank you and we will recess and reconvene on the diets
at 6 o’clock


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